Executive Administrative Assistant (with HR duties)

Job Summary

A+ Elevators & Lifts is seeking a highly professional, proactive, and discreet Executive Administrative Assistant to work directly in support of the President of the company. This is a high-trust, high-impact role at the center of executive operations - supporting daily priorities, coordinating communication, and ensuring follow-through on key initiatives. In addition to executive support, this position includes essential Human Resources support duties, helping maintain an organized, compliant, and people-first workplace. The ideal candidate is detail-driven, emotionally intelligent, calm under pressure, and capable of handling sensitive information with absolute confidentiality.

Key Responsibilities

Direct Executive Support to the President (Primary Focus)

• Provide executive-level administrative support to the President, including calendar management, meeting coordination, scheduling, travel planning, and document preparation.
• Serve as a liaison on behalf of the President with internal teams, clients, and external partners, ensuring a professional and responsive experience.
• Coordinate and track executive-level priorities, strategic initiatives, and follow-up items to ensure deadlines and commitments stay on target.
• Prepare presentations, reports, internal communications, and meeting agendas/notes as needed.
• Manage confidential information with strict discretion and demonstrate sound judgment at all times.

HR Support & Employee Experience

• Assist with HR functions including onboarding, employee file maintenance, documentation coordination, and support of policy implementation.
• Maintain accurate employee records and support administrative compliance practices (recordkeeping, forms, acknowledgements, etc.).
• Coordinate recruiting activities as needed (scheduling interviews, posting support, candidate communication, paperwork tracking).
• Support internal communication related to HR updates and employee processes across departments.

Office Operations & Coordination

• Support office operations such as filing systems, data entry, and office organization to ensure a streamlined work environment.
• Handle business correspondence including proofreading, drafting emails/documents, transcription support, and professional formatting.
• Maintain phone coverage using a multi-line phone system; route calls efficiently with strong phone etiquette and customer service.
• Support event planning for company meetings, team-building activities, and culture initiatives.
• Support project coordination by tracking deadlines, preparing reports, and assisting cross-department task completion.
• (If applicable) Support bookkeeping and administrative financial tasks using tools like QuickBooks and support document workflows via DocuSign.

Qualifications

• Minimum of 3 years of experience in a senior administrative support role; experience directly supporting a President/CEO strongly preferred.
• Minimum 3 years of experience with HR responsibilities and/or tasks, active knowledge of HR-related laws and rules.
• Exceptional verbal and written communication skills with strong proofreading and document preparation ability.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and poise.
• Demonstrated ability to handle confidential and sensitive information professionally.
• High emotional intelligence, sound judgment, and a proactive mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); comfort working across multiple systems.
• Knowledge of office management procedures including calendars, filing systems, front desk operations, and multi-line phone systems.

Preferred Qualifications

• Experience supporting basic HR functions including onboarding, compliance documentation, and recordkeeping.
• Experience working in construction, engineering, manufacturing, or technical services environments.
• Familiarity with QuickBooks, DocuSign, HR systems/platforms, proficiency in Apple operating system programs (calendar, pages, numbers, etc).
• Event planning and project coordination experience.

Why Join A+ Elevators & Lifts?

A+ Elevators & Lifts is an industry-leader in customized elevator and lift solutions. We are committed to excellence, innovation, and the success of our clients and employees. This position offers the opportunity to work closely with executive leadership and make a meaningful impact in both administrative operations and employee experience.

To Apply

Submit your resume and a brief cover letter outlining your qualifications.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Human resources management: 3 years (Preferred)
• Senior Administrative Support: 3 years (Required)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Salt Lake City, UT 84104 (Preferred)

Work Location: In person