Executive Administrative Assistant/Paralegal

POSITION SUMMARY:

Responsible for all Administrative Assistant functions for the Agency and for all general office duties in the Administrative Office.

DUTIES & RESPONSIBILITIES:

• Manage President/CEO’s calendar, including appointments, meetings, and arranging travel.
• Act as liaison for all outside committees, meetings, coalitions, and board meetings.
• Prepare agendas, materials, and take minutes for required meetings.
• Organize and coordinate agency events.
• Assist with development/production of informational materials and presentations.
• Assist with fundraising efforts, marketing, and advertising.
• Maintain Camelot’s social media, such as website and Facebook page.
• Stay current with local and relevant news stories and prioritize the news items for the Executive

Team’s review.

• Assist COO and the CFO with filling and organizing agency contracts as approved by the CEO.
• Ensure operations run smoothly within programs such as information and data processing, mail, materials, scheduling, and distribution, printing, and reproduction, relevant records management, telecommunications management.
• Examine technology usage and accounts, cell phone accounts, work with COO and CFO to ensure equipment is updated as needed.
• Assist in the preparation, analysis, negotiation, and review contracts related to the purchase or sale of equipment, materials, supplies, products, or services.
• Work in coordination with administrators across all sites to ensure clerical duties are completed.
• Manage administrative functions to ensure smooth and efficient operations of the program.
• Support the program’s strategic alliances and partnerships.
• Participate in strategic planning.
• Plan and implement the annual calendar of activities including fundraising initiatives, special events, and other official administrative acts.
• Help create budgets and track expenditures.
• Create presentations for meetings, board meetings, executive meetings, and other relevant meetings.
• Must be flexible with occasional driving in all five Boroughs, obtaining signatures and drop-offs based on need.
• Accompany the President/CEO, and Executive Management team in Albany, as needed.

EDUCATION / EXPERIENCE / REQUIREMENTS:

• College preferred and 3 years of administrative experience.
• Professional and mature attitude and attire.
• Valid Driver’s License preferred.
• Business Travel Required
• Flexible Hours and Days

Job Type: Full-time

Pay: $70,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person