Executive Administrative Support Coordinator

Translite Enterprises is hiring a sharp, organized administrative pro to run billing, purchasing, and reporting alongside our CEO. If you live in QuickBooks or similar, catch your own mistakes before anyone else does, and want real ownership of your work, keep reading.

About Translite: We're a specialty glass distributor based in Elizabeth, NJ. We supply windshields and side glass to motorcoach companies, transit agencies, and school bus fleets across the country. Our customers count on us to keep their buses on the road — and that means accuracy isn't a nice-to-have here. It's the job.

What You'll Do

• Issue customer invoices in QuickBooks — accurately, on schedule, no backlog
• Review every sales order before it's billed and catch errors early
• Create purchase orders, track them to delivery, keep vendors moving
• Monitor inventory levels and flag low stock before it becomes a stockout
• Send the CEO a weekly snapshot — invoices, AR, POs, inventory flags, exceptions
• Manage the CEO's calendar, travel, expenses, and meeting prep
• Document how things work so the company runs on systems, not memory

What We're Looking For

• 3+ years in billing, purchasing, AR, or executive administrative work
• Must be tech savvy: Expert in MS Office, Excel, Word, Outlook
• Proficient in QuickBooks Enterprise Solutions (preferred) or similar
• Problem Solver — you present solutions to challenges
• Detail-driven — you double-check your own work without being asked
• Calm, organized, easy to work with under deadline pressure
• Proactive communicator — you flag problems early instead of letting them grow
• Discreet — you'll see pricing, customer data, and financial details daily
• Reliable and consistent — you show up and execute

What This Job Is Not: We want to be upfront so you know what you're applying for:

• Not remote or hybrid. This is a full-time, in-person role at our Elizabeth, NJ office.
• Not entry-level. You need real QuickBooks or billing experience day one.
• Not a sales or customer service role. You'll support the administrative side, not sell.
• Not collections. AR follow-up sits elsewhere.
• Not full-cycle bookkeeping. Accounts payable is handled outside this role.
• Not a front-desk receptionist role. Phones are not your primary job.
• Not a "figure it out as you go" environment. We use established systems and document the rest.
• Not a stepping stone to an accounting career. This is a long-term administrative seat with scope for growth.

Why This Role Is Different

• You work directly with the CEO — no layers, no politics
• Your work affects how the whole company runs day-to-day
• Established, specialty-industry company with real growth now and ahead
• Clear expectations and a defined path for success from day one

Pay: $62,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Tell us about a specific time you caught a significant error in an invoice, purchase order, customer order, or other document before it went out the door. What was the error? How did you spot it? What would have happened if you hadn't caught it?
• Describe a time when you had to follow up with a salesperson, manager, or someone more senior than you to fix incomplete or inaccurate work. How did you approach the conversation, and what was the outcome?

Ability to Commute:

• Elizabethport, NJ 07206 (Preferred)

Work Location: In person