Executive Administrative support Specialist

Overview
We are seeking a dynamic and highly organized Executive Administrative Support Specialist to join our team. This vital role offers an exciting opportunity to provide comprehensive administrative assistance, streamline office operations, and support executive leadership with professionalism and enthusiasm. The ideal candidate will possess exceptional organizational skills, strong computer literacy, and a proactive attitude to ensure the smooth functioning of daily activities. If you thrive in a fast-paced environment and are passionate about delivering outstanding customer service, this position is perfect for you!

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executive staff with precision and efficiency
• Handle multi-line phone systems, screen calls, and direct inquiries with excellent phone etiquette and professionalism
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications
• Support office management tasks including supply ordering, inventory tracking, and maintaining a clean and organized workspace
• Provide front desk coverage by greeting visitors, managing visitor logs, and ensuring a welcoming environment
• Assist with bookkeeping tasks using QuickBooks or similar software to support financial recordkeeping and expense tracking
• Facilitate communication across departments by preparing reports, correspondence, and presentations using Microsoft Office and Google Workspace tools

Qualifications

• Proven experience in office management or administrative support roles with a strong background in clerical duties
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and basic computer skills
• Experience working with multi-line phone systems and providing excellent customer service in person or over the phone
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Familiarity with QuickBooks or bookkeeping software is a plus
• Previous experience as a front desk receptionist, medical or dental receptionist, or personal assistant is advantageous
• Excellent typing speed, proofreading skills, and attention to detail to ensure accuracy in all tasks

Join us as an Executive Administrative Support Specialist where your energy, organization, and dedication will make a meaningful impact every day! We value proactive individuals who excel at multitasking and thrive on delivering exceptional support within a collaborative environment.

Job Types: Full-time, Contract

Pay: $30.00 - $45.00 per hour

Expected hours: 8 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person