Executive Administrator

Location: Abu Dhabi, UAE

Experience Required: Minimum 3 years

Employment Type: Full-time

We are seeking a highly organized and proactive Executive Administrator to provide comprehensive administrative and coordination support to a senior leadership office. The ideal candidate will demonstrate strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured and fast-paced environment.

Key Responsibilities

Administrative & Office Support

• Provide day-to-day administrative support to the leadership office, ensuring smooth workflow and well-organized operations.
• Manage clerical functions, reception duties, and essential record keeping.

Communication & Correspondence

• Prepare, draft, and edit official letters, memos, and correspondence.
• Coordinate with internal departments and external stakeholders to ensure timely and accurate communication.
• Receive messages, handle incoming/outgoing mail, and maintain an organized filing system for easy accessibility.

Scheduling & Coordination

• Organize and maintain the manager’s agenda and meeting calendar.
• Coordinate meetings, logistics, and conference room bookings to ensure efficient time management and avoid scheduling conflicts.
• Greet and assist visitors; answer and route telephone calls professionally.

Documentation & Reporting

• Assist in preparing presentations, reports, charts, and other documentation as required.
• Record, write, and distribute meeting minutes.

Team Collaboration & Professional Development

• Collaborate with internal teams to support seamless departmental operations and foster a culture of integration.
• Engage in ongoing professional development to enhance skills and support organizational growth.
• Perform any additional tasks assigned by the line manager in support of sector activities.

Requirements

• UAE Nationals Only (with valid Family Book)
• Minimum 3 years of relevant administrative experience
• Strong written and verbal communication skills in English and Arabic
• High level of professionalism, confidentiality, and organizational skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to handle multiple tasks with accuracy and attention to detail