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Executive Administrator to the CEO
Executive Administrator to the CEO
At Concordia Plans we care for those who serve by providing excellent retirement, healthcare, and benefit services. We are seeking an experienced Executive Administrator to the CEO. Concordia Plans has a reputation for outstanding culture, most recently winning the 2025 Top Workplaces USA award, with additional special awards for Work-Life Flexibility, Compensation & Benefits and Purpose & Values. This honor goes to the country’s best employers with high performing people-first cultures. Our recent history of employment excellence also includes being awarded the 2023-2025 Top Workplaces USA award, the Top Workplaces 2021 - 2024 St. Louis Post-Dispatch awards and the St. Louis Area Business Health Coalition’s 2020 Business Health Culture Award. Established more than 50 years ago providing service in 6,000 communities throughout the United States, we are mission focused professionals united to care for those caring for our community.
At Concordia Plans we are focused and flexible. Embracing the new normal, pioneering ways to continue to support work life balance in our family first culture. We offer competitive compensation with a benefit package, including a pension plan, 403(b), health insurance at no cost to the employee, and much more. With this exciting opportunity you can combine experience, talent, and passion as part of our team at Concordia Plans serving the workers of The Lutheran Church— Missouri Synod.
General Summary
The Executive Administrator to the CEO provides comprehensive executive-level administrative, operational, and strategic coordination support to the Chief Executive Officer. This role serves as a trusted partner and central point of coordination for the CEO’s office, ensuring effective execution of executive priorities, seamless internal and external communication, high quality stakeholder engagement, and disciplined follow-through on organizational initiatives.
The Executive Administrator oversees the flow of information, prepares executive and governance materials, manages complex scheduling and logistics, and supports enterprise-level projects.
Essential Job Functions
At Concordia Plans we are focused and flexible. Embracing the new normal, pioneering ways to continue to support work life balance in our family first culture. We offer competitive compensation with a benefit package, including a pension plan, 403(b), health insurance at no cost to the employee, and much more. With this exciting opportunity you can combine experience, talent, and passion as part of our team at Concordia Plans serving the workers of The Lutheran Church— Missouri Synod.
General Summary
The Executive Administrator to the CEO provides comprehensive executive-level administrative, operational, and strategic coordination support to the Chief Executive Officer. This role serves as a trusted partner and central point of coordination for the CEO’s office, ensuring effective execution of executive priorities, seamless internal and external communication, high quality stakeholder engagement, and disciplined follow-through on organizational initiatives.
The Executive Administrator oversees the flow of information, prepares executive and governance materials, manages complex scheduling and logistics, and supports enterprise-level projects.
Essential Job Functions
- Provide high-level administrative support to the CEO, including complex calendar management, meeting coordination, correspondence, and prioritization of requests and inquiries.
- Prepare the CEO for internal and external meetings by developing agendas, briefing materials, presentations, and follow-up documentation with clear accountability tracking.
- Exercise independent judgment in triaging issues, responding to inquiries, and escalating matters appropriately based on urgency, sensitivity, and organizational impact.
- Draft, edit, and coordinate executive correspondence, presentations, and materials that reflect CPS’ values, professionalism, and mission.
- Coordinate domestic and occasional travel arrangements, ensuring efficiency, accuracy, and compliance with organizational policies.
- Manage and track special projects and enterprise initiatives on behalf of the CEO, coordinating across departments to ensure timely execution and measurable outcomes.
- Monitor alignment between executive priorities, strategic plans, and organizational activities; identify and communicate variances or emerging issues.
- Anticipate challenges that may impede executive effectiveness and proactively develop solutions or recommendations.
- Serve as a liaison between the CEO and internal departments, Executive Team members, Board members, LCMS leaders, vendors, and external partners.
- Act on behalf of the CEO as directed, demonstrating professionalism, integrity, humility, and sound discretion at all times.
- Support Board of Directors’ activities by helping to shape a outstanding Board member experience through preparation, organization, communication and compliance as needed.
- Maintain strict confidentiality of sensitive executive, legal, governance, and organizational information.
Education and Experience
- Associates degree in Business Administration, or related field required, Bachelor’s degree preferred.
- Five (5) years of experience providing executive-level administrative or strategic coordination support.
- Proficiency in Microsoft Office Suite to include high proficiency in presentation and document development.
- Membership in a congregation of The Lutheran Church—Missouri Synod (LCMS) preferred.
Competencies
- Accountability: Takes ownership of outcomes and follows through on commitments.
- Active Listening: Demonstrates respect, empathy, and clarity in communication.
- Composure: Maintains professionalism and sound judgment under pressure.
- Communication: Communicates clearly, concisely, and diplomatically across all levels.
- Detail-Oriented: Ensures accuracy, completeness, and quality in all work.
- Problem-Solving: Anticipates issues, analyzes situations objectively, and develops effective solutions.
- Relationship Management: Builds trust and collaboration with diverse stakeholders.
- Results-Oriented: Manages priorities effectively and drives work to completion with minimal supervision.
- Trustworthy: Acts with integrity, discretion, and credibility in all interactions.
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