Executive Administrator to the President

Job Title: Executive Administrator to the President

Company: Pearlson & Pearlson, Incorporated

Location: Miami, Florida – TPG Headquarters (12805 SW 84th Avenue Rd, Miami, FL 33156)

Position Type: Full-Time

Position Overview

The Executive Administrator to the President of Pearlson & Pearlson serves as a trusted partner and central point of coordination for the President and the Shipyard Development team. This role extends beyond traditional administrative support, requiring a highly organized and proactive professional who can manage executive priorities, facilitate communication, and support complex development initiatives.

The ideal candidate thrives in a fast-paced environment, demonstrates strong judgment and discretion, and brings experience supporting senior leadership—preferably within major construction, maritime, or shipyard environments.

Key ResponsibilitiesExecutive Support & Coordination

• Manage the President’s calendar, priorities, and daily workflow with a high degree of accuracy and confidentiality.
• Prepare and edit presentations, reports, correspondence, and executive briefing materials.
• Serve as the primary liaison between the President and internal/external stakeholders, ensuring clear and timely communication.
• Coordinate high-level meetings, including leadership and project meetings; develop agendas, track action items, and document outcomes.
• Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges.

Shipyard Development Team Support

• Provide administrative and coordination support to the Shipyard Development team across active projects and initiatives.
• Assist in tracking project timelines, milestones, and deliverables to ensure alignment with strategic objectives.
• Support preparation of project documentation, reports, and stakeholder updates.
• Facilitate communication across internal teams, contractors, consultants, and partners involved in development efforts.
• Help maintain organized project records and documentation systems.

Project & Operational Support

• Assist with planning, coordination, and execution of strategic initiatives led by the President.
• Support development and tracking of key metrics, reports, and dashboards to inform decision-making.
• Coordinate special projects and ensure timely follow-up on deliverables and commitments.
• Contribute to improving administrative and operational workflows to enhance team efficiency.

Professionalism & Representation

• Maintain the highest level of professionalism, discretion, and confidentiality.
• Represent the President and Pearlson & Pearlson with professionalism in all interactions.
• Support a collaborative, organized, and high-performance work environment.

Required Qualifications

• 3–7 years of experience supporting senior executives or leadership teams.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite, including Microsoft Project.
• Ability to manage multiple priorities in a fast-paced environment with attention to detail.
• Demonstrated professionalism, integrity, and sound judgment.
• Ability to Travel both Domestically & Internationally (as needed)

Preferred Qualifications

• Experience in major construction, infrastructure, maritime, or shipyard environments.
• Experience supporting complex development or capital projects.
• French language proficiency (preferred but not required).
• Ability to work independently while maintaining strong collaboration with cross-functional teams.

Pay: From $65,000.00 per year

Benefits:

• Health insurance
• Paid time off

Education:

• Associate (Required)

Language:

• French (Preferred)
• English (Required)

Ability to Commute:

• Miami, FL 33156 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person