Executive and Personal Assistant

Executive and Personal Assistant page is loaded Executive and Personal Assistantlocations: Abu Dhabitime type: Full timeposted on: Posted Todayjob requisition id: JR101254 MAIN DUTIES/RESPONSIBILITIES OF THE ROLE: Essential Responsibilities: The primary role of this position is to support administratively various senior level executives in their business activities in both English and Finnish . Assistant Duties include: Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Webex) Extensive calendar management, dealing with the team internally and with clients Calendar support to the rest of the team when required Restaurant and car bookings Provide extensive travel arrangements for the family, including: booking flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries if needed Provide support to other EAs when they are on A/L Expense submission Liaise with staff and family members Liaise with external parties on behalf of the family Property management: overseeing maintenance and upkeep of properties, including liaising with contractors and managing renovations or repairs Assist with administrative duties: scheduling appointments, checking emails, answering, making phone calls, and managing personal documentation The role requires someone who is dynamic and flexible. They will need to be able to work productively in an extremely fast-paced environment with lots of last-minute changes, requests and interruptions. They must have exceptional attention to detail and be comfortable working in a busy/high pressure environment. They must be able to work well alone & within a team and prioritize tasks effectively. PERSON SPECIFICATION WORK EXPERIENCE/BACKGROUND: Essential Fluency in Finnish and English is required Diary management experience Relevant administrative experience Previous roles supporting multiple key stake holders in a very fast-pace environment Positive, can do attitude TECHNICAL/BUSINESS SKILLS & KNOWLEDGE: Essential Proven expertise with the Internet and Microsoft Office environment including Word, PowerPoint, Excel and Outlook Strong organisational skills, detail-oriented and the ability to handle multiple priorities Excellent phone manner Extremely organised with excellent time management skills Ability to manage complex schedules, calendars and travel arrangements across different time zones Excellent use of English - (written and spoken) Able to work under pressure Excel General understanding of financial markets and terminology Proactive and ability to think ahead Integrity and ability to keep thinks always confidential Ability to adapt to the family schedule and routine Who we are Brevan Howard Investment Management is one of the leading absolute return/hedge fund managers, overseeing assets on behalf of institutional investors from around the world, including pension funds, endowments, insurance companies, government agencies, private banks, and fund of funds. Brevan Howard was founded in 2002 and launched its flagship global macro strategy in April 2003. The firm currently manages over $34bn and engages predominantly in discretionary directional and relative value trading in fixed income, FX markets, and equities. BH Digital, a division within Brevan Howard that manages crypto and digital asset strategies was launched in 2022. The firm currently employs over 1,050 personnel worldwide, including over 400 investment professionals. This global presence gives Brevan Howard the ability to identify and source attractive investment opportunities, as well as investment management talent wherever they may be. Brevan Howard has won several industry awards for excellence in risk management, operational robustness, and investment performance. The firm's main hubs are in London, Jersey, Geneva, New York, Austin, Hong Kong, Singapore, Abu Dhabi and Bengaluru. Why Join Our Team We combine a dedication to meeting our clients' needs with a commitment to our people. At Brevan Howard, you will find the dynamism and entrepreneurial spirit of a small firm with the infrastructure, technology and support of a large organisation. We are always looking for exceptional talent to join our global community. From undergraduates to experienced professionals, we look for individuals who are intellectually curious, passionate and share our mission and principles. Diversity and Inclusion Brevan Howard is committed to being an inclusive employer and encourages applications from all suitably qualified individuals without regards to race, colour, religion, origin, age, sexual orientation, physical/mental disability/ long term health condition, marital status, gender expression or any other characteristic protected by law in the jurisdictions we operate.