Executive & Architectural Coordinator

JOB PURPOSE
The Architectural Executive Assistant provides direct administrative and technical support to the Chairman. This rolebridges executive coordination and architectural insight—assisting in reviewing project proposals, following up with design and project management teams, and ensuring smooth communication between the Chairman’s office and all departments.
KEY RESPONSIBILITIES
•Provide comprehensive administrative support to the Chairman, including calendar management, correspondence, and meeting preparation.•Assist in reviewing architectural and project-related reports, drawings, and proposals before Chairman review.•Coordinate between the Chairman and the Design, Projects, and Strategy departments to ensure project timelines and quality standards are met.•Prepare executive summaries, minutes of meetings, and follow-up action plans for ongoing projects.•Support in research, data collection, and preparation of presentations and reports related to development projects.•Maintain confidentiality of sensitive business and project information.•Represent the Chairman’s office professionally in internal and external communications.
COMPETENCIES/SKILL SETS
•Strong organizational and multitasking skills.•High attention to detail and quality.•Excellent communication and coordination abilities.•Professionalism, discretion, and initiative.•Ability to work under pressure and meet deadlines.QualificationsBachelor’s degree in Architecture or related field.2–3 years of experience as an Executive Assistant, preferably within real estate development or architecture firms.Strong knowledge of architectural terminology, project documentation, and design coordination.Excellent command of English and Arabic (spoken and written).Proficient in MS Office and design tools (AutoCAD, SketchUp, or similar software preferred).