Executive Assistant

Description:

About Roberts Resorts & Communities:

This company operates nationally and is growing by the day. At Roberts Resorts & Communities, we're on a mission to build community and fulfilling dreams. Through our core values of resourcefulness, integrity, passion, and epic customer service, we're dedicated to making a difference in the lives of 30,000 families. If you're passionate about creating meaningful impact, thrive in a culture of integrity, and are committed to delivering exceptional service, we invite you to join us in turning visions into reality and shaping a brighter future together.

Position Summary:

The Executive Assistant provides high-level administrative support to the CEO by managing their calendar, coordinating meetings, handling correspondence, and overseeing special projects. The role requires strong organizational skills, attention to detail, and the ability to work independently with minimal supervision. The ideal candidate will be proactive, resourceful, and able to maintain confidentiality in all aspects of their role.

This is a full-time, in-office role based in our Scottsdale, AZ headquarters.

Performance Objectives:

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the executive. Ensure efficient time management and prioritize conflicting demands.
• Communication: Manage and screen phone calls, emails, and other correspondence. Draft, proofread, and send communications on behalf of the executive.
• Meeting Preparation: Prepare meeting agendas, take meeting minutes, and follow up on action items. Ensure that the executive is well-prepared for all meetings.
• Travel Arrangements: Organize domestic and international travel, including flights, accommodations, and itineraries. Prepare and submit expense reports.
• Project Management: Assist with the coordination of special projects, ensuring deadlines are met and tasks are completed efficiently.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Office Management: Order office supplies, manage filing systems, and ensure the executive’s workspace is organized and functional.
• Liaison Role: Act as the point of contact between the executive and internal/external stakeholders, fostering positive relationships.
• Event Planning: Organize and coordinate events, meetings, and conferences.
• Ability to travel occasionally for off-site meetings or company events is required.

Requirements:

Key Competencies:

• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize workload effectively.
• Attention to detail and problem-solving skills.
• Professional demeanor and ability to interact with all levels of the organization.
• Discretion and confidentiality.

Education & Experience:

• Education: Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar administrative role.

Physical Requirements:

• Physical Activities: Constantly sit, talk, or hear; frequently use hands
• Lifting Requirements: Up to 15 lbs.
• Environment Conditions: Temperature changes and extreme heat

Benefits:

• Medical, Dental, and Vision Insurance
• Employer Paid Life Insurance
• Voluntary STD, LTD, Accidental, and Critical Illness
• PTO and 11 Paid Holidays
• 401k & 401k Matching
• Working in an inclusive community
• Complimentary stay at our resorts

Commitment to Diversity:

Roberts Resorts & Communities stands firm in our commitment to Equal Employment Opportunity. We believe in a workplace free from discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic. Diversity is our strength. We foster an inclusive environment where authenticity is valued, and everyone feels a sense of belonging. We empower individuals to reach their full potential and contribute their best. Join us in creating a workplace where diversity is celebrated, voices are heard, and excellence thrives.

If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to careers@robertsrc.com.