Executive Assistant

About Us

At Health and Jobs , we’re a fast-growing recruitment company passionate about connecting exceptional talent with leading organizations across diverse industries.

Our mission is simple yet powerful to bridge the gap between talent and opportunity , helping businesses build high-performing teams while empowering professionals to achieve their career goals .

We pride ourselves on delivering tailored workforce solutions , seamless hiring experiences , and long-term partnerships that foster growth and success.

We’re now seeking a highly organized, proactive, and resourceful Executive Assistant to join our team someone who thrives in fast-paced environments, anticipates needs before they arise, and helps our leadership team stay focused on what matters most: growth, strategy, and impact.

Key Responsibilities

Executive Support & Calendar Management

• Manage complex executive calendars, ensuring efficient scheduling and time optimisation.
• Coordinate internal and external meetings, including client calls, project reviews, and company events.
• Anticipate conflicts, propose smart solutions, and maintain alignment with key business priorities.

Client Communication & Relationship Management

• Act as a primary liaison for clients delivering clear, professional, and timely communication.
• Oversee client onboarding , including account setup, Zoom/Outlook configuration, and software provisioning.
• Build lasting relationships with clients and partners, ensuring an exceptional experience at every touchpoint.

Project Coordination & Operational Support

• Support ongoing projects by tracking deliverables, following up on action items, and facilitating communication between teams.
• Assist in preparing proposals, reports, and presentations with accuracy and polish.
• Identify workflow challenges and recommend improvements to enhance efficiency.

Meeting & Event Management

• Plan and organize team meetings, conferences, and special events , managing agendas and logistics end-to-end.
• Take detailed meeting notes and ensure follow-up actions are completed on schedule.
• Coordinate tech requirements for seamless virtual and in-person events .

Travel & Expense Coordination

• Arrange domestic and international travel , managing itineraries, documentation, and budgets.
• Review and reconcile expense reports promptly and accurately.

Administrative Excellence & Confidentiality

• Draft and proofread executive communications, reports, and internal documents with precision.
• Handle sensitive information with utmost confidentiality and professionalism .
• Manage contact lists, office supplies, and onboarding logistics for new hires.

Cross-Functional Collaboration

• Liaise with internal teams, executives, and external stakeholders to ensure alignment and progress.
• Support special initiatives and process improvement projects that drive operational excellence.

Skills & Competencies

• Proven experience as an Executive Assistant , Project Coordinator , or in a similar role.
• Exceptional communication and interpersonal skills .
• Strong organizational, time management, and multitasking abilities.
• Tech-savvy with proficiency in Microsoft Office, Outlook, Zoom , and project management tools.
• High level of discretion, integrity, and professionalism .
• Proactive problem-solver and adaptable team player.
• Experience with Quip, Slack, Salesforce, or Tableau is a plus.

Qualifications & Requirements

• 5+ years of administrative experience supporting senior executives.
• Bachelor’s degree required; Master’s degree preferred.
• Experience with virtual meeting platforms (Zoom, Google Meet, Webex, etc.).
• Demonstrated ability to manage cross-functional priorities in a fast-paced environment.
• Strong written and verbal communication skills with a polished, professional demeanor.
• Proven ability to build relationships and manage competing priorities with confidence and tact.

Why Join Health and Jobs?

• Be part of a high-energy, mission-driven organization that’s shaping the future of recruitment.
• Collaborate with a supportive leadership team and innovative professionals.
• Enjoy a role where your organization, initiative, and communication truly make an impact.

🚀 Apply Today

If you’re a motivated, detail-oriented professional ready to elevate your career and contribute to a growing company, we’d love to meet you!

Join Health and Jobs and help us continue connecting talent with opportunity.

https://healthandjobs.com/