Executive Assistant

EXECUTIVE ASSISTANT

Position Summary

The Executive Assistant (EA) provides administrative support to the President of the Company, as well as his family. The role requires attention to detail, efficiency, general office administration, and special projects management.

Duties and Responsibilities

• Maintain President’s calendar: appointments, meetings, travel, and special occasions. Prepare and distribute related documentation.
• Maintain travel: bookings, scheduling, meeting organization, coordination of any external parties or associations. Maintain travel documentation.
• Manage purchases and sales of personal property and real estate.
• Maintain insurance policies. Track renewals and coordinate RFPs.
• Coordinate with internal and external parties for events attendance and registrations.
• Coordinate with internal and external parties on property issues and event preparations.
• Assist personal accountant with preparing payments and contributions.
• Review billing related to personal expenses.
• Manage company and personal equipment procurement and repairs.
• Maintain and update filing systems, including storage and document retention.

Job Specifications and Qualifications

A minimum of 5 years of experience in administrative and personal assistant duties. Proficient Microsoft 365 experience required. Bookkeeping and/or accounting experience a plus. An applicant must possess excellent oral and written communication skills. Ability to work independently and discretely, with access to confidential information.

Job Type: Full-time

Base Pay: $75,000.00 - $125,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Commute:

• Oklahoma City, OK (Required)

Work Location: In person