Executive Assistant

Description

What You’ll Do

• Calendar Management: Maintain the schedule, coordinate appointments, meetings, and travel arrangements, ensuring optimal time management and minimal conflicts.
• Communication Management: Handle all incoming and outgoing communications, including emails, calls, and written correspondence. Respond promptly to inquiries or direct them to the appropriate parties.
• Meeting Coordination: Arrange and organize meetings, conferences, and events. Prepare agendas, collate necessary documents, and take meeting minutes as required.
• Information Management: Maintain an organized filing system, both physical and electronic, for important documents, reports, and records related to C Suite Level activities.
• Travel Arrangements: Coordinate domestic and international travel arrangements for the C Suite Level and other accompanying personnel, including flights, accommodations, visas, and ground transportation.
• Office Operations: Oversee the day-to-day operations of the office, ensuring a professional and welcoming atmosphere. Manage office supplies, equipment, and vendor relationships as needed.
• Liaison and Networking: Represent the office with internal and external stakeholders, fostering positive relationships and promoting the C Suite initiatives.
• Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion, always maintaining a high level of professionalism.
• Project Support: Assist in the execution and tracking of special projects, initiatives, or events under the purview.
• Research and Analysis: Conduct research and compile data on various topics, preparing briefs and reports to support the C Suite decision-making process.
• Financial Administration: Assist with financial tasks, such as expense reporting, budget tracking, and invoice processing.
• Team Collaboration: Work closely with other executives and administrative staff to ensure seamless communication and collaboration across the organization.

What You Bring to the Table

• Bachelor’s degree in business administration, Communications, or a related field is preferred.
• 5-10 years of direct experience
• Proven experience as an Executive Assistant or in a similar high-level administrative role, supporting senior executives or C-level personnel.
• Excellent written and verbal communication skills, with the ability to draft professional correspondence and handle complex communication on behalf of the President.
• Strong organizational skills and the ability to multitask, prioritize, and meet tight deadlines in a dynamic environment.
• Proficiency in using office software and productivity tools, including Microsoft Office Suite and calendar management software.
• Discretion and confidentiality are paramount; must exercise the highest level of professionalism and integrity in handling sensitive information.
• Strong problem-solving abilities and resourcefulness to address challenges and find efficient solutions.
• Flexibility and adaptability to accommodate changing priorities and ad-hoc tasks.
• Demonstrated ability to work independently, take initiative, and anticipate the President's needs.

Benefits

• Impactful Work: Make a difference by helping businesses prepare for and recover from disasters.
• Collaborative Culture: Work alongside passionate, talented professionals in a fast-paced environment.
• Career Growth: Expand your skills and grow within a dynamic, industry-leading company.
• Competitive Compensation & Benefits: Enjoy a strong benefits package, including healthcare, retirement plans, and more.

About Cotton Holdings