Executive Assistant

Job Description:

Qiyam is a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, seeking a creative and experienced Executive Assistant to support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality. This role supports a mission-driven company operating within the Pilgrim Services ecosystem, requiring sensitivity to cultural, social, and developmental objectives aligned with the company’s strategic impact.

Key Responsibilities:

1. Research & Analytical Support

o Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.

o Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.

o Prepare bilingual executive briefs supporting strategic projects and partnerships.

o Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam’s service offerings.

2. Content & Document Development

o Develop high-quality PowerPoint presentations aligned with Qiyam’s brand, values, and consulting standards.

o Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.

o Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam’s methodologies.

o Provide accurate Arabic-English translation for documents, proposals, and communications.

3. Information & Communication Management

o Consolidate input from internal teams to create weekly, monthly, and project-specific reports.

o Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.

o Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.

o Manage the executive calendar with clear prioritization that reflects the company’s strategic commitments.

4. Project & Initiative Support

o Follow up on action items across consulting projects, investment initiatives, and partnership programs.

o Maintain action logs, trackers, and project dashboards to support timely execution.

o Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.

o Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.

5. Executive Operations & Coordination

o Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.

o Manage travel logistics and executive scheduling efficiently.

o Represent the company professionally when receiving high-profile guests and delegations.

o Respond to urgent matters with professionalism, judgment, and initiative.

Required Skills & Competencies:

• Analytical Competencies:
  
• Strong ability to analyze sector information and identify relevant insights.
  
• Clear, structured thinking aligned with consulting and development work.
  
• Understanding the Pilgrim Services sector dynamics is a plus.
  
• Linguistic & Communication Skills:
  
• Excellent command of Arabic and English.
  
• Professional writing, reporting, and translation abilities.
  
• Strong communication and presentation skills.
  
• Technical Skills:
  
• Advanced proficiency in Microsoft Office (Word, PowerPoint, Excel).
  
• Ability to prepare structured consulting documents and executive presentations.
  
• Experience with tools such as Notion, Miro, or Canva (preferred).
  
• Strong file organization and document management skills.
  
• Behavioral Skills:
  
• High professionalism, confidentiality, and reliability.
  
• Strong interpersonal skills and executive presence.
  
• Ability to multitask, prioritize, and work under pressure.
  
• Fast learner with adaptability in a dynamic environment.
  

Qualifications:

• Bachelor's degree in business administration or a related field.
  
• 3 – 5 years of experience as an Executive Assistant or in a similar role.
  
• Previous experience in consulting or development sectors is highly preferred.
  
• Experience preparing strategic documents and formal presentations is an advantage.
  
• Proficient in speaking and writing Arabic and English professionally.