Executive Assistant

Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives.

Key Responsibilities

Executive Support

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Uphold strict confidentiality and handle sensitive information with professionalism.

Operations & Coordination

• Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
• Coordinate and manage special projects and initiatives as assigned.
• Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
• Streamline administrative processes to ensure efficient and effective workflow.

Travel & Logistics

• Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
• Manage logistics for internal and external meetings, events, and engagements.

Communication & Relationship Management

• Serve as a liaison between executives and employees, clients, vendors, and external partners.
• Draft, review, and send professional emails and communications on behalf of executives.
• Build and maintain positive working relationships across the organization.

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 1–3 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.

Preferred Skills

• Strong problem-solving and critical-thinking skills.
• Experience supporting C-level executives.
• Ability to work independently while managing multiple high-priority tasks.
• Excellent interpersonal and relationship-building abilities.
• Tech-savvy and adaptable to new systems, tools, and technologies.