Executive Assistant

Executive Assistant – Arts & Culture Nonprofit

Cook Foundation | Gloucester, VA | Full-Time

About Cook Foundation

The Cook Foundation nurtures and sponsors the arts in Gloucester, Virginia. We're a dynamic cultural organization enriching our community through art, exhibitions, and programming. We manage museum operations, coordinate the annual Gloucester Arts Festival, and collaborate with key regional partners.

The Role

We're seeking an Executive Assistant to provide essential administrative support to our leadership team. The ideal candidate is detail-oriented, professional, exhibits strong written and verbal communication skills, and thrives in a dynamic nonprofit environment.

Schedule

• Monday–Friday: 9:00 AM–5:00 PM
• Additional hours (evenings/weekends) during Gloucester Arts Festival and special events

What You'll Do

Administrative Support

• Draft, review, and manage correspondence for Foundation leadership
• Coordinate complex schedules, meetings, and engagements
• Handle sensitive documents and communications with discretion

Financial & Communications

• Code receipts and prepare reports for accounting team
• Assist with social media content creation and publication for exhibitions and events
• Support organizational communications

Special Events

• Provide essential support during annual Gloucester Arts Festival
• Assist with planning and execution of programs, openings, and community events

Backup Visitor Services

• Cover museum front desk during docent breaks and absences

What We're Looking For

Required

• Exceptional organizational skills with keen attention to detail
• Strong interpersonal and communication abilities
• Professional demeanor
• Ability to manage multiple priorities and adapt quickly
• Proficiency with office software, scheduling tools, and basic equipment
• Comfort handling confidential information
• Basic bookkeeping: coding receipts and statements

Preferred

• Nonprofit experience
• Familiarity with database management and analytics tools
• French language skills a plus

Physical Requirements

• Ability to stand/sit for extended periods
• Occasional lifting up to 25 lbs
• Comfortable in indoor and occasional outdoor settings

What We Offer

• Compensation: $20–22/hour based on experience
• Paid holidays and vacation time
• Creative, mission-driven work environment
• Professional development in arts administration
• Collaboration with regional and statewide arts organizations
• Involvement in high-profile events like the Gloucester Arts Festival

Why Join Us?

Be part of a small but mighty team punching well above its weight in Gloucester's cultural landscape. We're looking for someone who appreciates the craft of excellent administration—who understands that well-managed calendars, thoughtful communications, and attention to detail aren't mundane tasks but the foundation that allows creative work to flourish.

If you're energized by variety, take pride in doing things well, and want to be part of an organization that genuinely matters to this community, we'd love to hear from you.

To Apply

Submit your resume and cover letter describing your interest in arts and culture and an example of how you've successfully managed multiple priorities. Three references required upon request.

The Cook Foundation is an equal opportunity employer committed to diversity and inclusion.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Work Location: In person