Executive Assistant

Executive Assistant (EA) to Executive

About the role

We are hiring a high-caliber Executive Assistant to support the Founder/Executive in international business activity. The executive regularly meets investors, family offices, and high-net-worth individuals (HNWIs), so this role requires exceptional professionalism, discretion, social intelligence, and strong execution. The EA will manage schedules, communications, travel, and meeting coordination — and represent the executive and company with a polished, confident presence.

Key responsibilities

• Own the executive’s calendar and day planning: priorities, scheduling, reminders, and conflict resolution
• Coordinate investor meetings: confirmations, agendas, attendee details, locations, and follow-ups
• Handle communications professionally (email/WhatsApp/calls) with strict confidentiality
• Prepare meeting briefs: background research, notes, documents, and talking points support
• Manage travel logistics (local & international): flights, hotels, transport, itineraries, and last-minute changes
• Travel with the executive when required, including short-notice trips
• Maintain clean records of contacts, commitments, and action items; follow up until completion

Requirements (must-have)

• Proven experience as an Executive Assistant / Personal Assistant supporting senior executives
• Professional presence and communication skills suitable for investor / family office environments
• High discretion and confidentiality (comfortable handling sensitive information)
• Strong organization, fast execution, and calm under pressure
• Willing and able to travel internationally (often) and on short notice
• Must have a personal car and valid driving license
• Arabic required; English preferred (strong English is a plus)

Preferred profile

• Prior exposure to investors, private wealth, banking, consulting, or executive-level environments
• Strong negotiation/coordination skills with premium service providers (hotels, drivers, venues)
• Excellent writing skills for professional emails and summaries
• Familiarity with Google Workspace / Microsoft Office; task tools (Notion/Trello/Asana) is a plus

Job Type: Full-time

Language:

• English (Required)

Willingness to travel:

• 25% (Required)

Expected Start Date: 01/02/2026