Executive Assistant

About the Role

We are seeking a full time, highly organized, and adaptable Executive Assistant to support leadership in a fast-paced, in-office environment. This role is responsible for executing a wide range of administrative, operational, and coordination tasks to ensure priorities are completed accurately, efficiently, and on time.

This role is measured on execution, responsiveness, and the ability to complete tasks accurately with minimal follow-up.

What You’ll Do

Executive Support

● Manage calendars, meetings, and scheduling for leadership

● Prepare reports, agendas, and communications

● Track action items and ensure follow-through

● Serve as a liaison between leadership and internal/external teams

Administrative & Operational Execution

● Execute a wide variety of tasks directed by leadership with accuracy and urgency

● Manage job-related administrative needs including merchandise and work order coordination

● Support invoicing, billing, collections, and general administrative workflows

● Assist with Indeed postings, candidate coordination, and related updates

Onboarding & Setup Coordination

● Coordinate onboarding logistics for new hires

● Set up systems, access, and tools needed for employees’ first day

● Schedule onboarding calls and ensure readiness prior to start date

Office Operations & Front Desk Support

● Greet and assist walk-in customers, vendors, and visitors professionally

● Manage incoming and outgoing mail, including sorting, distribution, and reconciliation

● Maintain a clean, organized, and professional office environment

● Support general office needs, supplies, and coordination

Startup & Site Support

● Coordinate equipment ordering and delivery for job sites

● Assist with administrative setup for new locations or projects

● Track progress and escalate any delays or issues

Who This Role Is For

● Someone who thrives in a fast-paced, high-accountability environment

● Someone who enjoys handling a wide variety of tasks

● Someone who takes ownership and follows through without being chased

● Someone comfortable working directly with leadership and customers

Who This Role Is Not For

● Someone looking for a repetitive or highly structured role

● Someone who needs constant direction or follow-up

● Someone uncomfortable in a front-facing, in-office position Non-Negotiables

● Reliable, punctual, and consistent in an in-office environment

● Strong attention to detail and organization

● Professional communication and demeanor at all times

● Ability to handle shifting priorities and urgent requests

Why This Role

● Direct exposure to leadership

● Opportunity to grow into operations or leadership roles

● High-impact position with visibility across the organization

● Fast-paced environment with constant learning

Compensation

$45,000 – $55,000 per year

Compensation is based on experience, organization, and ability to execute in a high-accountability environment.

Additional Details

● This is an in-office position (not remote)

● Must be comfortable working in a front-facing office environment

● Success in this role requires the ability to adapt quickly, take ownership, and execute from day one

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person