Executive Assistant

Cameron Health is an independent, not-for-profit facility that proudly serves Angola and Steuben County. We have been a cornerstone of this community and the surrounding area in northeast Indiana dating back to 1926. Over the years, we have helped generation after generation of area residents enjoy better health and live comfortably. Today, Cameron Hospital has grown into something more than a simple community hospital. Filled with advanced equipment and skilled specialists, Cameron is a modern, high-tech facility that provides advanced diagnostics, a variety of specialties and cutting-edge treatment options that are combined with highly personalized and compassionate care.

DEPARTMENT: Hospital Administration

JOB TITLE: Executive Assistant

SHIFT: 80 Hours Bi-Weekly, Day Shift

BENEFTS: This is a full time, benefit eligible position.

Summary/Objective

Provides high-level administrative and executive support to members of Administration as assigned.

Essential Functions

• Serve as a role model with professionalism and exceptional customer service.
• Effectively prioritize work from multiple sources while meeting simultaneous deadlines.
• Maintain strict confidentiality when handling sensitive information.
• Demonstrate regular, reliable attendance.

(To Officers as assigned)

• Serve as personal and confidential assistant to assigned officers.
• Manage calendars and schedule meetings.
• Coordinate meeting logistics, including room reservations, technology setup and catering.
• Prepare and distribute meeting agendas, minutes and supporting materials.
• Attend designated meetings and take meeting minutes.
• Assist with time-off requests and payroll approvals.
• Complete expense reports and reconcile credit card statements.
• Compete conference registrations and coordinate travel arrangements.
• Create spreadsheets, reports, presentations and other documents as assigned.

(Other Responsibilities)

• Greet and welcome guests in a professional and courteous manner.
• Schedule and maintain hospital conference room calendars.
• Assist with maintaining the administrative supply cabinet, kitchenette and administrative conference room.
• Facilitate cards and gifts on behalf of Administration.
• Participate in workgroups and assist with organizational event planning as time permits.

Qualifications

• Proficient in Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook and Microsoft Teams.
• Excellent written and verbal communication skills.

Experience

• 5+ years of work experience in a responsible administrative or executive support role, preferred.

Skills/Competencies

• Confidentiality: Handle sensitive information with discretion and integrity.
• Attention to Detail: Ensure accuracy in documentation, communications and data entry.
• Organizational Skills: Manage multiple tasks and priorities efficiently.
• Communication Skills: Clearly convey information and collaborate effectively.
• Problem-Solving Abilities: Identify issues and implement timely solutions.
• Time Management: Prioritize tasks to meet deadlines.
• Adaptability: Adjust to changing priorities and handling unexpected tasks.

Requirements

Education

• Bachelor’s degree in business, preferred.

License

• Indiana licensed notary within 6 months of hire.