Executive Assistant

Job Title: Executive Assistant

Classification & FLSA Status: Full-time | Non-exempt

Salary/Pay Rate: $22 to $26 an hour. Depending on Experience

Department: Legal

Reports to: Legal Director and Directing Attorney

Job Summary: The Central American Resource Center (CARECEN) seeks to hire a full-time Executive Assistant in our Los Angeles office. The Executive Assistant is responsible for providing a high level of executive administrative support with half of their time spent supporting the Legal Director and the other half the Directing Attorney.

Job Responsibilities/Essential Functions:

• Manage and maintain legal director’s and directing attorney’s calendar
• Monitor email inboxes for urgent items when legal director and directing attorney are unavailable
• Make travel arrangements
• Attend meetings as notetaker when necessary
• Coordinate events and meetings, including on occasion meeting preparation duties (coffee, refreshments, food orders, and room set up)
• Assist directing attorney in the preparation of grant progress reports, including financial document submission, data entry/reporting Organize documents and files
• Return phone calls and monitor voicemails
• Assist with the preparation and filling of immigration legal cases
• Provide translation and interpretation services (English/Spanish) for legal cases and immigration education and outreach materials
• On a limited basis, help with the planning and execution of legal department workshops
• Prepare PPTs for legal and stakeholder events
• Provide virtual support during legal presentations
• Assist with gathering and maintaining organizational documents used for grant writing and stakeholder relations
• Develop and update legal executive administrative systems to make them more efficient
• Protect organization’s value by keeping information confidential
• Other duties as assigned by Legal Director or Directing Attorney

Required Skill/Qualifications:

• Bachelor’s degree required
• Two to five years non-profit experience is strongly preferred
• Excellent verbal, interpersonal, customer service skills with proven ability to interact in an appropriate manner with diverse groups of individuals
• Strong problem-solving skills
• Ability to work independently
• Time-management and attention to detail are required
• Spoken and written fluency in English and Spanish languages strongly preferred
• Knowledge of history of Central American immigrant community, preferred
• Commitment to the mission and goals of CARECEN
• A reputation for Excellent problem-solving skills
• Ability to work independently.
• Strong project management skills
• Time-management and attention to detail is required.
• Ability to maintain high standards of integrity, professionalism and confidentiality

Work Environment & Physical Demands:

This position operates in a professional office environment. The position requires the ability to lift files, open filing cabinets and bend or stand as necessary. Work is performed in a variety of work settings, including CARECEN’s offices.

Work Schedule:

Office hours are 9:00 am to 5:00 pm, Monday – Friday. This position is full-time requiring 35 hours per workweek. This is a hybrid position requiring some in-person office days.

Travel Requirement:

Ability to travel to CARECEN office and offsites in Los Angeles. Mileage reimbursement is available when applicable.

Benefits:

CARECEN offers a generous health insurance package that has medical, vision, dental, life insurance and Flexible Spending Account (FSA). Supplemental insurance and a 403(b) retirement savings plan are also available. Paid time off is also provided along with 11 paid holidays.

Application Deadline:

Applicants encouraged to apply immediately.

To Apply:

Must email cover letter, resume, at least three professional references to Laura Urias, Lurias@carecen-la.org. Only those applicants selected for interviews will be contacted. Only those applicants who submit a complete application per these instructions will be considered. CARECEN will not consider applications through legal recruiting/staffing agencies. No inquiries or phone calls from applicants or legal recruiters please.

CARECEN is an Equal Opportunity Employer

All qualified applicants shall receive consideration for employment without regard to race, color, religion, national origin, ethnic group identification, ancestry, sex, age, marital status, political affiliation, condition of physical or mental disability, or sexual orientation, in accordance with requirements of Federal and State laws.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Los Angeles, CA 90005