Executive Assistant

Executive Assistant

Diagnostic Radiology & Imaging, LLC (DRI)

• Location: Greensboro, NC
• Type: Full-Time | Salaried | Exempt
• Hybrid position - Primarily onsite with occasional remote work allowed

About Diagnostic Radiology & Imaging (DRI)

Diagnostic Radiology & Imaging, LLC (DRI) is a diagnostic radiology and imaging organization committed to providing safe, cost-effective, and high-quality care to patients and providers. We strive to be the transformational provider of choice for imaging services through innovation, excellence, and collaboration. At Diagnostic Radiology & Imaging, we combine cutting-edge imaging technology with compassionate care to make a real difference in people’s lives. Grow your career in a supportive, fast-paced environment, collaborate with top-notch professionals, and see your impact every day. Your next great opportunity in outpatient radiology is waiting—come be part of something stellar!

Job Summary

Description

The Executive Assistant serves as a high-impact strategic and operational partner to the CEO and COO, responsible for enabling executive effectiveness, organizational alignment, and disciplined execution across the enterprise. This role blends executive administrative support, board and governance coordination, project management, and cross-functional operational coordination. This position must exercise discretion, sound judgment, initiative, and professionalism while maintaining confidentiality and supporting organizational priorities. The position contributes to the efficiency and effectiveness of the organization by providing timely, accurate, and strategic support to executive leadership and enterprise initiatives. This position is designed as a foundational role with responsibility in strategic coordination, initiative tracking, leadership alignment, and enterprise project execution.

Duties and Responsibilities

• Manage complex executive calendars, priorities, and scheduling with a proactive and strategic approach
• Prioritize emails, phone calls, and correspondence on behalf of executives
• Prepare and edit communications, memos, presentations, reports, and meeting materials
• Ensure executives are prepared for meetings, presentations, and engagements
• Coordinate meetings, agendas, and follow-up action items
• Coordinate travel arrangements and logistics
• Manage expense reports and minor accounting or administrative tasks
• Maintain accurate records, files, corporate documents, and reports
• Screen and direct phone calls, visitors, and correspondence
• Open, sort, and distribute incoming mail, emails, and other correspondence
• Manage office supply inventory and ordering for the enterprise
• Provide general administrative support to executive leadership
• Anticipate needs and proactively remove friction
• Ensure executives are prepared for all meetings and engagements
• Coordinate travel and logistics with precision
• Coordinate Board and governance meetings end-to-end, including agendas, materials, and logistics
• Assemble and distribute Board packets within established timelines
• Research and compile data to prepare documents for Board members, committees, and executives
• Accurately record meeting minutes and track follow-ups and action items
• Maintain governance documentation and organizational records
• Coordinate Board meetings end-to-end (agenda, materials, logistics)
• Assemble and distribute Board packets within established timelines
• Maintain governance documentation and consistency
• Capture and track follow-ups and action items
• Coordinate Leadership Team meetings, Level 10 (L10) meetings, and planning sessions
• Track Rocks, Scorecards, and leadership deliverables
• Ensure meetings are structured, organized, and action-oriented
• Prepare leadership summaries, reports, and meeting materials
• Help reinforce organizational priorities, communication cadence, and accountability
• Track key initiatives and strategic priorities on behalf of the CEO and COO
• Follow up on deliverables and ensure accountability across departments
• Support organizational projects and initiatives from concept through completion
• Conduct research, analysis, and information gathering to support executive decision-making
• Track business plans, pro formas, and new service or location initiatives
• Coordinate cross-functional projects and ensure alignment across teams
• Ensure meetings are structured and action-oriented
• Help bring organization, and process discipline to evolving priorities
• Serve as a primary point of contact for internal and external stakeholders
• Facilitate communication and alignment between stakeholders
• Coordinate and prepare materials for EOS, board meetings, physician meetings, and governance committees
• Help manage sensitive conversations and ensure follow-through on key decisions
• Facilitate communication and coordination between executives, physicians, leadership, vendors, and staff
• Draft and refine executive communications and organizational messaging
• Maintain professionalism, tact, and diplomacy in all interactions
• Handle confidential information with discretion and professionalism
• Reinforce organizational priorities, culture, and communication cadence
• Assist with change management initiatives such as site transitions, renovations, and workflow design
• Improve workflows, processes, and organizational systems
• Help drive engagement, accountability, and clarity across teams
• Support adherence to the organization’s mission, vision, and values

Minimum Qualifications

Education: Associate’s degree required; Bachelor’s degree preferred

Experience:

• 5–10+ years supporting senior leadership in healthcare, preferably in radiology or imaging services
• Experience supporting senior leadership and Board-level processes preferred
• Healthcare experience preferred, particularly in radiology or imaging services
• Familiarity with EOS/Traction is a plus

Knowledge & Skills:

• Advanced computer skills including Microsoft Office Suite, email, reporting, and data management
• Strong organizational, analytical, and problem-solving skills
• Excellent written and verbal communication skills
• Ability to organize workload, prioritize tasks, and meet deadlines in a fast-paced environment
• Strong business judgment, decision-making ability, and attention to detail
• Ability to interact professionally with senior leadership, physicians, vendors, and staff
• Ability to work independently and handle high-pressure situations
• Knowledge of OSHA and HIPAA guidelines and compliance requirements

Core Competencies

• Executive presence and judgment
• Organizational mastery and attention to detail
• Proactive execution and initiative
• Strategic thinking and execution
• Communication excellence and confidentiality
• Project and change management
• Systems thinking and process improvement
• Accountability and follow-through
• Healthcare operations awareness
• Service-focused mindset

Success Measures

• Executive time is optimized toward strategic priorities
• Board and leadership materials are delivered accurately and on time
• Leadership meetings are organized, efficient, and outcomes-driven
• Strategic initiatives and projects progress on schedule
• Organizational communication and alignment improve
• Executive office operations are consistent, reliable, and well organized
• Administrative and operational tasks are completed accurately and on time

Physical Demands: This position primarily requires the employee to remain in a seated, stationary position for extended periods while performing frequent keyboarding and computer operations. The role requires regular communication with internal and external stakeholders via phone, video, and in-person interactions. Occasional movement throughout the office is required, including standing, walking, and attending meetings. The employee may occasionally lift, carry, push, or pull items weighing up to 10–15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with applicable laws.

Working Conditions: This position operates in a professional office environment with a moderate noise level typical of office equipment such as computers, printers, and normal office traffic. The role may require the use of standard office equipment and technology. The work environment is consistent with standard administrative and professional office settings.

Conditions of Employment: Employment is contingent upon compliance with all organizational policies and procedures, including but not limited to workplace safety regulations, confidentiality requirements, and all applicable federal and state regulations. This includes adherence to OSHA, HIPAA, and other applicable healthcare and employment regulations where required. Employees are also expected to support and uphold the organization’s Mission, Vision, and Values at all times.

Mission: To provide safe, cost effective, and high-quality care to patients and providers. Vision: To become the transformational provider of choice for radiology imaging and procedures for patients, communities, healthcare professionals and payors. Values:

· Quality - We are committed to outstanding patient care and clinical outcomes.

· Integrity – We do what is right, no matter how difficult, without exception. We say what we mean, and we do what we say.

· Excellence – We seek to exceed the expectations of patients, physicians, and each other in everything we do.

· Accountability – We take complete, personal responsibility for our actions and commitments.

· Teamwork – We work together, helping and supporting one another at each of our sites and across our entire enterprise to be successful.

· Benevolence – We will be an integral part of the communities we serve, always demonstrating kindness, compassion, and charity to all people.

· Inclusion – We create an environment in which all team members’ ideas, perspectives, and experiences are heard, valued, and respected.

Diagnostic Radiology & Imaging, LLC is an Equal Opportunity Employer
EOE | AA | M/F/Vet/Disability

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Required)

Experience:

• supporting Sr. leadership in healthcare/radiology : 5 years (Preferred)
• EOS (Enterprise Operatinf System): 1 year (Preferred)

Work Location: Hybrid remote in Greensboro, NC 27405