Executive Assistant

For more than 65 years, HEICO Corporation has thrived by serving niche segments of the aviation, defense, space and electronic industries by providing innovative and cost-saving products and services. HEICO's high energy culture focuses our Team Members' on providing high quality products and services to our customer base. Our leadership approach creates a dynamic environment that continually challenges our Team Members to perform at their best. For four consecutive years, Forbes Magazine ranked HEICO as one of the 200 "Best Small Companies." HEICO Corporation offers competitive compensation, paid vacation and holidays, an excellent 401K plan with company match, and medical, dental, life, and disability insurance.

Requirements:

Key Responsibilities & Duties

• Calendar Management: Scheduling meetings and calls.
• Communication Management: Screening, answering, and directing emails and phone calls, and drafting correspondence.
• Travel Coordination: Booking domestic/international travel, including flights, hotels, and transportation, along with detailed itineraries. Assist with event planning, board meetings, or leadership offsites as required.
• Information Management: Preparing reports, presentations, and, in some cases, taking meeting minutes.
• Liaison: Acting as a liaison between the executive and staff/clients
• Special Projects: Managing special projects.
• Operational Support: Performs additional office management tasks as directed. Supports other members of the leadership team as directed. Provide backup reception/clerical support as needed. Handle other administrative tasks as needed.
• Confidentiality: Maintaining strict confidentiality regarding sensitive company information.

Required Skills and Qualifications

• Proficiency in Technology: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project) and, calendar management, software.
• Communication Skills: Strong written and verbal communication abilities.
• Organizational Skills: Exceptional organizational and time-management skills.
• Experience & Education: Proven experience as an Executive Assistant or in a similar senior administrative role.

• Soft Skills:
  • High emotional intelligence, discretion, and the ability to anticipate executive needs and proactively address issues before they arise.
  • Ability to manage competing priorities with minimal supervision
  • Strong attention to detail, follow-through and time management.

Work Environment

• This is an office position. The company operates during normal business hours.

Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.