Executive Assistant

At Realberry, we do real estate differently. As a diversified real estate investment, development, and management firm, we have the unique advantage of expertise in development, management, and operations, allowing us to cultivate truly transformative mixed-use, residential, commercial, and hospitality projects.

Our team blends entrepreneurial thinking with disciplined, fast-paced execution. Here, ideas flow freely, collaboration is essential, and adaptability is key. We embrace challenges, step in where needed, and think beyond job titles to shape what’s next.

Guided by our values – respect, integrity, perseverance, and legacy – we strive to reimagine real estate investing through long-term value creation, delivering thoughtful returns across the real estate cycle while building connected communities that endure. To date, Realberry has planned and developed over 6,000 acres of master-planned communities and 13 million square feet of mixed-use, industrial, residential, multifamily, hospitality, and office properties.

If you’re driven by true and lasting community impact, thoughtful execution, and innovation, this is where you’ll thrive.

POSITION SUMMARY:

Provide support to the Chief Operating Officer, Senior Vice President, People Services, and Marketing Leadership. This position is responsible for managing weekly meeting logistics of executives, working in close partnership with the executives managing daily details to keep their days moving efficiently. The position will keep communication open both internally and externally and prioritize conflicting needs in a very fast-paced and high-pressure environment, allowing them to stay on track, making decisions with high organizational impact.

Key Responsibilities

Provides direct administrative support to listed executives with responsibilities including, but not limited to:

• Plans, coordinates, and manages executives’ schedules to maximize use of time. Prioritizes and handles matters quickly and efficiently. Sets up meetings internally as well as externally with high-level executives and investors, professionally representing the company.
• Acts as the first point of contact for external phone calls, voicemails, and visitors, controlling those to be handled by the executive and minimizing the time they spend on logistical details.
• Prepares collateral and presentations for specific projects as needed.
• Manages mail and email as directed.
• Provide backup support to the CEO’s Executive Assistant during vacations and as needed outside of regular business hours, including handling urgent matters such as travel changes and other time-sensitive administrative tasks.
• Communicates directly and on behalf of the executive with others as directed, providing effective and timely communication.
• Coordinates travel as directed.
• Composes and prepares correspondence that is at times highly confidential and sensitive.
• Manages logistics for large- and small-scale meetings on behalf of executives, including agenda management and distribution, scheduling of bi-weekly meetings for each, off-site retreats as needed, including selection and booking of venues, assist with materials as needed.
• Plan, coordinate, and execute corporate events across the organization, including the annual holiday party, company-wide meetings, town halls, and other employee engagement events.
• Research, compile, and analyze data for cycled administrative items (e.g., expense reports) and special projects; prepares routine reports and summarizes for executives as directed. Often tracks and keeps the executive on track with project deadlines.

• 3–5 years of high-level Administrative or Executive Assistant experience
• Advanced proficiency in Microsoft Office, Outlook, and cloud-based systems; strong ability to learn new technology
• Exceptional organizational, prioritization, and attention-to-detail skills with the ability to manage multiple deadlines
• Strong communication skills (verbal and written) and professional presence when interacting with executives and stakeholders
• Ability to work independently, make sound decisions quickly, and thrive in a fast-paced environment
• Collaborative team player with experience supporting leadership and coordinating with cross-functional staff
• Experience managing complex calendars, travel, and meeting logistics
• Event planning experience, including coordination with venues, hotels, and vendors
• High level of discretion, critical thinking, and adaptability under pressure
• Experience in real estate or construction industry preferred

Benefits

Realberry offers a competitive benefits package for full-time Associates including medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k), and employee assistance plan. Additionally, we offer a generous paid time off plan that includes a week off between Christmas and New Year’s for corporate associates!

This job description is intended to provide a general overview of the position. It is not designed to be a comprehensive nor detailed description of all the responsibilities and accountability of the role. As an agile company, our positions can and do change based on the business need of the organization.to be a comprehensive nor detailed description of all the responsibilities and accountability of the role. As an agile company, our positions can change and change based on the business needs of the organization.

If you are a recruiter or placement agency, please do not submit resumes to any person or email address at Realberry. Realberry is not liable for and will not pay placement fees for candidates submitted by any agency other than its approved recruitment partners. Realberry is not currently seeking any new recruitment partnerships. Furthermore, any resumes sent to us without an agreement in place will be considered your company’s gift to Realberry and may be forwarded to our recruiters for their attention.

Realberry is committed to the principle of equal employment opportunity for all associates. All employment decisions at Realberry are based on business needs, job requirements and individual qualifications. All applicants will be considered for employment without attention to age, race, color, sex, sexual orientation, gender identify, national origin, veteran or disability status.