Executive Assistant

6 month contract with potential to extend based on performance and business needs

Location: 100% Onsite, Richmond District of San Francisco

Work Schedule: M - F 9am-5pm

Compensation: $27.00 - $37.00/hr

Client is seeking a highly capable and proactive Administrative Assistant / Executive Assistant to support the CEO in a fast-paced, mission-driven Non-profit. This individual will serve as a trusted partner and operational anchor, ensuring the CEO’s priorities are executed efficiently and with a high level of precision.

This role goes beyond traditional administrative support, requiring someone who can anticipate needs, drive follow-through, and independently manage responsibilities without the need for close oversight. The ideal candidate is detail-oriented, tech-savvy, and thrives in a dynamic environment where multitasking and ownership are essential.

Key Responsibilities

• Manage calendaring, scheduling, and coordination of meetings and priorities
• Prepare meeting summaries, notes, and action items, ensuring clear documentation and follow-up
• Track deliverables, flag deadlines, and proactively manage timelines on behalf of the CEO
• Handle a wide range of administrative tasks with accuracy and efficiency
• Maintain and organize electronic filing systems, including helping design and implement an effective structure for the CEO
• Draft, edit, and format professional communications on behalf of the CEO
• Serve as a liaison between the CEO and internal/external stakeholders
• Ensure clear, timely, and professional written and verbal communication across all interactions
• Support the preparation of materials for meetings, presentations, and reporting

Special Projects & Strategic Support

• Lead and manage special projects, serving as the point person from initiation through execution
• Support high-priority initiatives such as audits (e.g., federal audits), cross-functional projects, and operational improvements
• Conduct research, gather data, and provide insights to support decision-making
• Act as a thought partner to the CEO; helping prioritize, problem-solve, and move key initiatives forward
• Assist with data organization, reporting, and light analysis to support operational needs
• Demonstrate the ability to quickly learn and adapt to new systems and technologies

Qualifications

• 3 - 4 years of experience supporting senior executives in an administrative or executive assistant capacity
• Proficiency in Google Workspace (Docs, Sheets, Drive, etc.) for organization and data analysis
• Salesforce for tracking and supporting client or stakeholder development
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Exceptional attention to detail and follow-through
• Excellent written and verbal communication skills
• Demonstrated ability to work independently and take initiative
• High level of professionalism and discretion

Preferred

• Experience in a nonprofit or mission-driven organization
• Exposure to financial processes
• Experience supporting special and or compliance-related projects

Key Attributes for Success

• Self-starter who takes ownership and does not require close supervision
• Strong sense of accountability with a proactive, “figure-it-out” mindset
• Highly detail-oriented, with an understanding of the impact of accuracy
• Tech-savvy and adaptable, comfortable navigating and learning new systems
• Effective multitasker who can prioritize and execute in a fast-paced environment
• Professional presence with the ability to engage in thoughtful, business-level conversations
• Strong judgment and ability to anticipate needs and next steps
• Willingness to “roll up sleeves” and handle both routine and complex tasks