Executive Assistant

Key Responsibilities

• Assist with the owner’s calendar, appointments, and daily schedule
• Handle specificed incoming calls, emails, and customer inquiries professionally and promptly
• Prepare quotes, invoices, and rental agreements
• Assist with bookkeeping tasks such as data entry, expense tracking, and basic reporting
• Communicate with vendors, suppliers, and contractors as needed
• Organize files, documents, and office systems for efficiency
• Support marketing efforts (ordering marketing inventory, etc.)
• Perform general administrative duties and special projects as assigned

Key Skills

• Time management and prioritization
• Professional communication
• Basic accounting/bookkeeping knowledge
• Scheduling and logistics coordination
• Tech-savvy and quick to learn new systems

Work Environment

• Fast-paced, small business setting
• May involve occasional off site coordination
• Direct collaboration with the business owner

Qualifications

• Proven experience as an administrative assistant or similar role
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to work independently and take initiative
• Attention to detail and problem-solving mindset
• Customer service experience preferred

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person