Executive Assistant

Job Summary
We are seeking a highly organized and versatile Executive Assistant to support senior leadership while also ensuring the efficient day-to-day operation of the office. This hybrid role combines high-level executive support with hands-on office coordination, making it essential to the overall productivity and professionalism of the organization.

The ideal candidate is proactive, detail-oriented, and adaptable—capable of managing executive priorities while seamlessly handling administrative and front-office responsibilities. This position offers an excellent opportunity for a motivated professional to contribute meaningfully in a fast-paced environment while continuing to develop a well-rounded administrative skill set.

Key Responsibilities

• Provide direct support to senior leadership by managing calendars, scheduling meetings, and coordinating travel arrangements using Microsoft Outlook and Google Workspace.
• Serve as a central point of contact for internal and external communications, including phone calls, emails, and visitors, with a high level of professionalism.
• Assist in planning and coordinating meetings, events, and projects, including logistics, materials preparation, and follow-up.
• Support daily office operations such as filing, data entry and recordkeeping.
• Prepare, edit, and proofread correspondence, reports, and presentations; take notes and assist with transcription when needed.
• Handle front desk responsibilities, including greeting guests, managing multi-line phone systems, and maintaining a welcoming office environment.
• Assist with occasional personal or confidential tasks for executives with discretion and professionalism.
• Maintain office supplies, coordinate vendors, and support overall office organization and efficiency.

Qualifications & Skills

• Experience in an administrative, executive assistant, or office support role.
• Strong organizational and time-management skills with the ability to prioritize multiple responsibilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar.
• Excellent written and verbal communication skills, including professional phone etiquette.
• Strong attention to detail with proofreading, typing, and documentation accuracy.
• Ability to multitask and adapt in a fast-paced, team-oriented environment.
• Comfortable using office systems and tools, including multi-line phones and platforms like DocuSign.

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person