Executive Assistant

Elevate the Future with Recombia

Recombia Biosciences is a dynamic and innovative company that specializes in developing and commercializing cutting-edge microbial solutions. As part of the Lesaffre Group since 2022, Recombia leverages extensive expertise in fermentation and microbiology to apply advanced biotechnology, such as metabolic and genome engineering and synthetic biology, in creating customized microbial strains with enhanced functionalities using precision fermentation. Recombia's mission is to blend biology, engineering, automation, and informatics to improve organism engineering, screening, selection, and scale-up for a wide portfolio of precision fermentation and biomass production applications, serving diverse industries including baking, brewing, bioethanol, flavors, food, nutraceuticals, and pharmaceuticals.

For over 170 years, Lesaffre has been a pioneering force in the world of fermentation, harnessing the power of microorganisms to transform industries from baking to healthcare. As a key global player, we've built a presence in 96 countries, employing 11,000 passionate innovators who share our unwavering commitment to excellence.

Driven by our core values of passion, respect, trust, entrepreneurship, and humility, we're constantly pushing the boundaries of what's possible. Our 3-billion euro enterprise collaborates with visionary customers, partners, and researchers to develop essential nutrients and bioactives that strengthen human health, optimize animal well-being, and improve plant nutrition.

What We Offer

• The opportunity to represent a passionate organization focused on innovation and sustainability
• Competitive compensation and comprehensive benefits starting on day one, including health, dental, vision, and 401(k) with employer match
• 11 paid holidays
• The ability to leverage your expertise and make a tangible, meaningful impact on the business and our sustainability initiatives
• Opportunities for continuous growth and development, including the ability to take on new challenges and collaborate across our international business units

How You'll Contribute to Our Success

As a vital member of the Recombia Biosciences team, the Executive Assistant will play a pivotal role in supporting our executive leadership and driving operational excellence. Leveraging exceptional administrative skills, you will coordinate executive schedules, manage seamless travel arrangements, and organize engaging business events to foster a collaborative work environment. Beyond executive support, you will also contribute to our procurement operations, efficiently ordering lab and office supplies across our San Francisco and Boston sites. Your attention to detail and strong communication will be invaluable as you liaise with our teams in Milwaukee and Northern France. As a key contributor to Recombia's success, you will work closely with cross-functional teams and gain exposure to bioscience innovation. Your adaptability and willingness to take on additional responsibilities will be highly valued as you support our growing organization. Join us in this exciting role and be a driving force behind Recombia Biosciences' continued growth.

What You’ll Do as an Executive Assistant

• Demonstrates an unwavering commitment to Lesaffre's safety-first culture by strictly adhering to all safety protocols and actively participating in required safety programs
• Organizes and maintains company documents, records, and other materials in a meticulous and organized manner
• Records detailed meeting minutes for select executive meetings, ensuring accurate documentation of discussions and decisions
• Expertly manages executive calendars, schedules meetings and appointments, and coordinates seamless travel arrangements
• Plans and executes team lunches, events, and other business functions, fostering a positive and collaborative work environment
• Assists with the hiring process, including the coordination of efficient and effective onsite interviews
• Maintains a well-stocked office supply and snack inventory, ensuring the team has the resources they need to be productive
• Organizes the office, conference areas, and common spaces, creating a professional and welcoming atmosphere
• Composes and distributes company-wide communications as directed, ensuring clear and timely information sharing
• Serves as a trusted liaison with the HR and Finance teams, facilitating smooth coordination on various matters
• Manages purchase requisitions from team members, entering them into SAP and placing orders with suppliers using issued Purchase Orders
• Receives items and services in SAP, ensuring invoices are processed in a timely manner
• Supports supplier onboarding and validation in SAP, maintaining accurate supplier contact information and serving as the primary liaison
• Provides support for p-card management as needed, contributing to the efficient handling of financial transactions
• Demonstrates a proactive and adaptable approach, readily taking on additional duties as assigned to support the team's success

Required qualifications:

• 3+ years of experience as an Executive Assistant or in a similar administrative/procurement role
• Strong working knowledge of Microsoft Office 365 suite (Word, Excel, Outlook, Teams)
• Excellent organizational, communication, and interpersonal skills
• Experience with SAP or other ERP systems
• Ability to travel 5% of the time between Brisbane, California and Bedford, Massachusetts (about 10 days/year)

Preferred qualifications:

• Experience working within a laboratory setting is a plus

Lesaffre provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.