Executive Assistant

Please note: We are only accepting applicants from Ohio with Northeast Ohio preferred.

Rubber City Development Consulting offers nonprofit consulting including grant writing, fundraising, strategic planning, and fractional leadership for nonprofits of all sizes and in any state.

I (Nicole Farrell, founder) have 2,940 unread text messages and 30,000 unread emails and more are coming every day. As I scale my business, I cannot keep up. I am looking for a super part-time Executive Assistant (with room to grow). This is a contract position (1099), fully remote (unless you want to come hang out in the office which is over a cool coffee shop in Akron), and fully flexible. I will give you tasks and you choose when and how to work on them. I am looking to try this position out at 5 hours with the aim to grow over time. This is a great position for a student or a working mom who needs a lot of flexibility. Looking to bring someone on in 2-ish weeks once our new branding is done.

No interview will be longer than 30 min, I don't want to waste anyones time when it's unpaid. In the same vein, please do not submit a cover letter--I won't read it and I don't want you spending unpaid time submitting one to me. Please don't use AI in your application, you have a beautiful brain please use it <3

Some potential duties Indeed spit out:

• Manage and coordinate detailed calendars, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide high-level administrative support including drafting correspondence, proofreading documents, and transcribing meetings to ensure clarity and professionalism.
• Organize and maintain filing systems (read: organizing Google Drive) ensuring easy retrieval of important documents while adhering to confidentiality protocols.
• Facilitate project coordination by tracking deadlines, preparing reports, and liaising between departments to ensure timely completion of tasks.
• Utilize templates and social media copy to post to our social media channels
• Utilize office management skills to streamline processes, improve workflows, and support overall organizational efficiency.

Experience? (Please still apply if you don't meet all of these, we go on vibes here)

• Demonstrated proficiency with Google Workspace applications (Docs, Sheets), and office management tools like DocuSign.
• Strong organizational skills with a keen eye for detail; capable of managing multiple priorities simultaneously while maintaining accuracy.
• Exceptional communication skills with professional phone etiquette and customer service orientation.
• Prior experience in project coordination, or office management is highly desirable.
• Familiarity with calendar management tools such as Microsoft Outlook Calendar is essential.
• Ability to adapt quickly to changing priorities while maintaining a positive attitude; proactive problem solver committed to excellence.
• Social media proficiency (being on TikTok and Instagram daily counts, I promise)

Pay: $20.00 - $25.00 per hour

Work Location: Remote