Executive Assistant

Overview
Are you the kind of person who loves a full to-do list, thrives on keeping busy people organized, and gets real satisfaction from checking things off? Do you naturally step in, figure things out, and keep everything moving without being asked twice? We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline processes. This role is equal parts organization, anticipation, and follow-through—with a dash of warmth and patience, especially around kids.

Responsibilities

• Own the doctors’ schedules: manage calendars, meetings, deadlines, travel, and priorities with precision. This can include helping facilitate childcare transfers and activities, as well as the overall day to day life of the doctors.
• Control office flow: anticipate bottlenecks, manage timing, and keep the day on track when things shift (because they will)
• Be the communication hub between doctors, leadership, staff, vendors, and external partners.
• Prepare, organize, and follow through on action items, documents, and decisions.
• Protect focus: filter distractions, flag what actually matters, and handle issues before they escalate.
• Support operational projects as needed—this role flexes with the practice.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with at least one year of office management or clerical experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications, and familiarity with DocuSign for electronic signatures.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional typing speed combined with keen proofreading skills to produce error-free documents swiftly.
• Experience in event planning and project coordination.
• Superior communication skills including phone etiquette and customer service experience to interact professionally with diverse stakeholders.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail.
• Knowledge of multi-line phone systems, calendar management tools like Microsoft Outlook Calendar, and general computer literacy are essential.

If you’re organized, proactive, great with people (especially kids), and love being the person who keeps everything on track—we’d love to hear from you.

Pay: From $17.00 per hour

Work Location: In person