Executive Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to senior leadership and ensure the smooth operation of daily business activities. This role is vital in managing complex schedules, coordinating projects, and handling administrative tasks with precision and professionalism. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to thrive in a fast-paced environment. Join us to be a key contributor in facilitating executive success and enhancing operational efficiency.

Duties

• Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Coordinate and organize company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
• Provide executive administrative support including data entry, filing, proofreading documents, transcription, and preparing reports.
• Handle phone etiquette with multi-line phone systems, screen calls, take messages, and direct inquiries appropriately.
• Oversee office management tasks such as supply ordering, facility maintenance coordination, and front desk responsibilities to ensure a professional environment.
• Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping.
• Assist with project coordination by tracking deadlines, preparing materials, and following up on action items to ensure timely completion of initiatives.

Skills

• Proven experience in office management, administrative support or personal assistant roles with a strong background in clerical duties.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry systems.
• Strong typing skills combined with transcription and proofreading abilities to produce accurate documents swiftly.
• Excellent customer service skills with professional phone etiquette across multi-line phone systems.
• Experience with office software such as DocuSign for electronic signatures and QuickBooks for bookkeeping functions.
• Demonstrated ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and filing. Join our team as an Executive Assistant where your organizational prowess will empower leadership success! We value energetic professionals who are eager to contribute their skills in a vibrant work environment focused on excellence and growth.

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person