Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our leadership team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with professionalism and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and streamline processes. This paid position offers an exciting opportunity to be an integral part of a forward-thinking organization committed to excellence.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments using Microsoft Outlook Calendar and Google Workspace tools.
• Prepare, proofread, and transcribe documents, reports, and correspondence with precision and attention to detail.
• Organize and coordinate events, meetings, and travel arrangements to ensure seamless execution.
• Handle incoming calls with professional phone etiquette, direct inquiries appropriately, and maintain multi-line phone systems.
• Oversee office management duties including filing, data entry, and maintaining organized records.
• Provide executive administrative support by managing email correspondence, tracking deadlines, and following up on action items.
• Assist with project coordination tasks by tracking progress, preparing agendas, and supporting team collaboration efforts.
• Perform clerical duties such as photocopying, faxing, filing, and managing office supplies inventory.
• Support personal assistant responsibilities as needed to facilitate executive needs efficiently.

Experience

• Proven experience as an executive assistant or in a similar administrative role with a strong background in office management.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.
• Experience with bookkeeping software such as QuickBooks and digital signature platforms like DocuSign.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Strong typing skills combined with proofreading and transcription expertise for accurate document preparation.
• Exceptional customer service skills with professional phone etiquette across multi-line phone systems.
• Familiarity with project coordination tools and techniques to support team initiatives.
• Office experience including front desk responsibilities, filing systems, and clerical support functions. Join us in this energetic role where your organizational talents will make a meaningful impact! We value proactive professionals who are eager to contribute their skills in a collaborative environment that fosters growth and excellence. This is a paid opportunity designed for individuals ready to elevate their administrative career while supporting our leadership team’s success!

Pay: $82,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person