Executive Assistant

Job Summary
We are seeking a proactive and highly organized Executive Assistant to support our leadership team in achieving operational excellence. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure smooth daily operations. The ideal candidate will possess a strong attention to detail, excellent communication skills, and the ability to juggle multiple priorities with enthusiasm and professionalism. Join us in creating an efficient, responsive environment where your organizational talents can truly shine!

Duties

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Prepare, proofread, and transcribe documents, reports, and correspondence with precision and clarity.
• Coordinate projects by tracking deadlines, organizing meetings, and ensuring timely completion of deliverables.
• Handle incoming calls with professionalism, utilizing multi-line phone systems and practicing excellent phone etiquette.
• Assist with event planning for company functions, meetings, and special occasions to ensure seamless execution.
• Oversee office management tasks such as filing, data entry in QuickBooks or other bookkeeping software, and maintaining organized records.
• Provide personal assistant support including managing personal schedules, handling confidential information, and performing errands as needed.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems like QuickBooks.
• Exceptional typing speed combined with transcription and proofreading skills for accurate document preparation.
• Experience with project coordination, event planning, bookkeeping, and office management is highly desirable.
• Outstanding communication skills with a professional demeanor suitable for customer service and front desk interactions.
• Familiarity with office equipment such as multi-line phone systems and Docusign for electronic signatures is preferred.
• Ability to handle confidential information discreetly while demonstrating strong attention to detail. Join our team where your organizational prowess will drive efficiency across our operations! We value dedicated professionals eager to contribute their skills in a vibrant environment that fosters growth and excellence. This paid position offers an exciting opportunity to develop your career while supporting a dynamic organization committed to success!

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Work Location: In person