Executive Assistant

Job Summary

We are seeking a highly organized and dependable Administrative Assistant to support the CEO of a boutique leadership development and organizational effectiveness firm. This role focuses on providing administrative, client coordination, and operational support to help keep the business running smoothly.

This is a remote role ideal for someone who enjoys working behind the scenes, staying organized, and helping a busy executive manage priorities effectively. The right candidate is proactive, detail‑oriented, and comfortable communicating professionally with clients, partners, and senior leaders.

Key Responsibilities

Administrative Support

· Manage the CEO’s calendar and schedule meetings with clients, partners, and vendors

· Coordinate travel arrangements

· Provide administrative and project coordination support across multiple initiatives

· Prepare and format PowerPoint presentations and basic documents

· Assist with general administrative tasks and special projects as needed

· Assist with crafting, developing, managing and growing digital presence on multiple social media and marketing platforms

Client & Business Support

· Maintain contact records and basic opportunity tracking in CRM system (Pipedrive)

· Research speaking engagements, conferences, and podcast opportunities

· Develop, prepare and submit speaker proposals (specific number per week required)

· Support client onboarding by coordinating communication, documentation and logistics

· Create new client set up documents

· Order leadership assessments including sending links and tracking completion

· Complete client follow-up and general relationship management tasks

· Support the CEO’s business development activities such as attending conferences, managing exhibit booths, and capturing marketing content during specialized programs

· Create, manage and develop ongoing quarterly content calendar and business development activities

· Assist with client procurement activities such as conducting surveys, insight interviews, and executive forum participant recruitment

Financial & Operational Support

· Prepare expense reports for client reimbursement

· Upload credit card statements and supporting documents for bookkeeping

· Assist the bookkeeper by organizing financial documentation in Google Drive

· Provide operational support related to payment processing and record keeping

Required Skills & Qualifications

· Strong written and verbal communication skills

· Excellent organization and attention to detail

· Ability to manage multiple tasks and follow through on deadlines

· Professionalism and ability to handle confidential information

· Exceptional follow through is a must

· Comfort working independently in a remote environment

· 2–4 years of administrative or executive support experience preferred

Technical Skills

· Proficiency in Microsoft Office Suite

· Google Workspace (Drive, Docs, Sheets)

· CRM tools such as Pipedrive

· Project management tools such as Asana or Monday as well as tools such as Canva

· AI productivity tools such as ChatGPT, Claude, or Copilot

Nice to Have

· Experience working with client-facing service businesses and or experience supporting an entrepreneur

Hours

This role will begin as a part-time opportunity approximately 10 - 20 hours per week with the potential to grow into a full-time role. Hours needed are during company business hours of 8am – 5pm, Monday – Friday.

Pay: $18.00 - $35.00 per hour

Expected hours: 13 – 20.0 per week

Benefits:

• Flexible schedule

Application Question(s):

• To be considered, please include the word “EXCEL” in the first sentence of your application response.

In 3–5 sentences, tell me why you are interested in this role and why you believe you would be a strong fit for the company and role.

Work Location: Hybrid remote in Fort Worth, TX 76137