Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our President/COO & CEO. This is a role for an individual who thrives in a fast-paced, high-responsibility environment and has a true talent for managing details with precision.

Responsibilities

• Provide high-level administrative support
• Manage and prioritize a dynamic calendar of meetings, events, and travel
• Coordinate internal and external communications and serve as a liaison with staff, partners, and clients
• Prepare and organize reports, presentations, meeting materials, and executive briefings
• Attend key meetings, take detailed notes, and ensure timely follow-up on action items
• Assist with project management, operations, and special assignments as needed
• Handle confidential information with integrity and discretion
• Anticipate needs and proactively resolve administrative and logistical issues
• Support personal and business-related tasks as required
• Organize and maintain digital and physical files, ensuring easy access and accuracy
• Prepare agendas, take detailed meeting notes, and distribute action items to relevant parties
• Support operational needs such as data entry, research, and report generation
• Learn and utilize new technologies, tools, and systems to improve efficiency and workflows
• Provide ongoing technology support for executives, including troubleshooting Zoom, audio/visual tools, software, and devices to ensure seamless daily operations

Qualifications

• Proven experience as an Executive Assistant or in a similar high-level administrative role
• Strong written and verbal communication skills
• Ability to adapt quickly, solve problems, and stay calm under pressure
• Experience in operations, HR, or project management is a plus
• A can-do attitude with a willingness to take initiative and grow
• Exceptional attention to detail with outstanding proofreading and editing skills
• Strong organizational skills with the ability to manage multiple priorities under tight deadlines
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and willingness to learn new tools and platforms
• Tech-savvy, resourceful, and adaptable
• High level of professionalism, discretion, reliability and judgment
• Self-starter with a strong ability to anticipate needs and take initiative
• A collaborative spirit with the ability to work well as a team player, contributing positively to company culture

The ideal candidate will be a fast learner with a natural aptitude for technology, able to streamline processes, and anticipate needs before they arise.

This is a critical position within our organization, requiring the ability to maintain structure, ensure follow-through, and uphold a high standard of excellence in all work—while working as a true team player who supports and uplifts others.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location:

• In person - Phoenix, AZ

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person