Executive Assistant

Join our Support Center and be a pivotal resource to our field and distribution teams —where innovation, cross-functional collaboration, and career growth come together in an exciting environment!

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to a group of senior executives. This individual will manage a wide range of responsibilities that require excellent judgment, strong communication skills, and the ability to handle confidential information with the utmost professionalism. The ideal candidate thrives in a fast-paced environment, can manage competing priorities with ease, prioritizes collaboration, and brings exceptional attention to detail.

Location: Support Center, 6600 S Bermuda Rd, Las Vegas, NV 89119

Schedule: Monday – Friday, 8:00 am-5:00 pm (onsite)

Pay: $62,000-$75,000

Benefits:

• Employee Discount
• Employer-Paid Life Insurance
• Flex Time Off
• Disability Insurance
• Medical, Dental, and Vision Insurance
• Paid Parental Leave
• 401(k) with company match

Key Responsibilities

• Provide high-level administrative support to multiple senior executives.
• Manage complex calendars, schedule meetings, and coordinate internal and external meetings across several time zones, including international.
• Handle and maintain highly confidential information with discretion and professionalism.
• Prepare, edit, and format documents, presentations, and communications.
• Sort, distribute, and prioritize incoming mail and correspondence.
• Coordinate travel arrangements, itineraries, and expense reporting within adherence to all company travel & expense policies.
• Serve as a primary point of contact for internal and external stakeholders.
• Assist with meeting preparation, including agenda creation, materials, and logistics.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Collaborate with a team of Executive Assistants to ensure coverage is always provided for executives.
• Support various administrative tasks and special projects as needed.

JOB REQUIREMENTS

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Advanced travel skillset is required for this position along with the ability to coordinate high level executive meetings and functions for the home office and our counterparts /board members in the UK.
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

About Us

WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

EEO/ADA/DFWP

WHSmith North America is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. Reasonable accommodation will be provided for qualified individuals with disabilities.