Executive Assistant

We’re looking for a high-energy, process-driven Strategic Executive Assistant to work directly with the CEO..

This is not a traditional administrative EA role.

This role is for someone who enjoys structure, systems, learning, and execution — and takes pride in helping a CEO operate at their highest level.

About the Role

As the Executive Assistant, you will be the guardian of the CEO’s time, focus, and priorities .

You’ll work across:

• Calendar Management (primary and non-negotiable)
• Email Management
• Office & internal coordination
• Travel coordination (with a Lifestyle Assistant)
• Learning capture & follow-through

Clear SOPs and processes already exist. Your role is to master them, follow them consistently, and execute with discipline .

What You’ll Do

• Own and manage the CEO’s calendar end-to-end
• Enforce defined scheduling rules and weekly structure
• Protect focus time, health routines, and priority work
• Triage and manage the CEO’s inbox
• Draft responses and ensure timely follow-ups
• Coordinate with internal stakeholders and partners
• Capture action items from learning and strategy sessions
• Ensure ideas and insights translate into execution

Who This Role Is For

This role is best suited for someone who:

• Follows processes and SOPs rigorously
• Enjoys structure, systems, and consistency
• Has high energy and resilience
• Enjoys learning, growing, and improving how they work
• Uses tools well (calendars, task managers, documentation, AI tools)
• Takes ownership and doesn’t need chasing or micromanagement

This role is not suited for someone who prefers unstructured work or resists rules and accountability.

What Success Looks Like

• The CEO’s calendar is intentional, protected, and aligned with priorities
• Communication is structured and nothing important slips through the cracks
• Follow-ups happen without reminders
• Learnings consistently turn into action
• You track your own progress, review it regularly, and show visible improvement over time
• The CEO operates calm, focused, and several steps ahead

Experience : 10 years