Executive Assistant

Grafton, a company of Gi Group, one of the world’s largest HR services providers, offers recruitment services, talent management, and HR solutions with over 40 years of experience in Europe. With a strong network of more than 500 employees across 27 countries, Grafton provides employment to over 50,000 temporary and permanent employees each year.

We are looking for an “Executive Assistant” for our business partner operating in the cosmetics industry.

Qualifications

• Bachelor’s degree from a recognized university,
• Minimum of 5 years of experience as an Executive Assistant,
• Previous experience in a holding or multi-entity corporate structure is preferred,
• Ability to take structured meeting notes and actively contribute to presentation preparation processes,
• Proactive, solution-oriented mindset with strong follow-up skills,
• Excellent communication and coordination abilities with a dynamic and energetic approach,
• Advanced English proficiency.

Responsibilities

• Manage and coordinate executives’ calendars, meetings, and daily schedules with high attention to detail,
• Oversee incoming calls and visitor reception processes; act as the primary contact point in the absence of the front desk and handle all calls accordingly,
• Administer and prioritize email correspondence, ensuring timely and accurate follow-up,
• Organize meeting rooms, support floor-level operational flow, and ensure smooth day-to-day office coordination,
• Take comprehensive meeting minutes and provide support in preparing presentations and related materials when required,
• Arrange domestic and international travel plans, including occasional coordination of executives’ family travel if needed,
• Monitor daily operational processes, going beyond traditional administrative support to provide effective operational coordination,
• Provide updates and handle call management responsibilities as assigned on a daily basis.
• “GI GROUP AND WYSER TURKEY SEÇME VE YERLEŞTİRME A.Ş. Türkiye İş Kurumu'nun 26.12.2023 tarihli 15198570 No'lu lisans sahibi özel istihdam bürosudur."