Executive Assistant

WHO YOU ARE

You're someone who people can rely on, and you're always there when they need a helping hand. You're looking for a new position where you can make a difference in your life, the lives of others, and the world. In return, you seek an organization that appreciates your individuality and supports you as a member of a diverse and talented team.

WHO WE ARE

Habitat for Humanity of Greater Los Angeles has been an active affiliate of Habitat for Humanity International for more than 30 years. By building and preserving affordable housing through new construction, renovations, and home repairs, Habitat LA is transforming communities throughout Los Angeles County. Through access to affordable loans, housing counseling, down-payment assistance, skilled construction training, financial education, and volunteer opportunities the organization has strengthened families, helped stabilize communities, and fostered economic vitality in the region. On average, the affiliate builds and renovates 100 homes in the Los Angeles region each year, ranking it among the largest affiliates nationwide.

GENERAL DESCRIPTION

The Executive Assistant provides high-level, confidential administrative and strategic support to the President & CEO, ensuring efficient daily operations and enabling focus on organizational priorities. This role serves as a key partner to executive leadership, requiring strong judgment, exceptional communication skills, and the ability to manage competing priorities, sensitive information, and cross-functional initiatives. The ideal candidate is proactive, highly organized, and experienced in executive support, board relations, and stakeholder engagement within a fast-paced environment.

SUMMARY OF ESSENTIAL FUNCTIONS

President & CEO Support

Provide high-level executive support focused on calendar management, communication, and strategic prioritization
Manage and prioritize the CEO’s calendar, including scheduling, travel, and logistics
Serve as a liaison for internal and external stakeholders
Draft and manage correspondence, presentations, and communications on behalf of the CEO
Screen communications and ensure timely follow-up
Conduct research and prepare materials to support meetings and decision-making
Handle confidential information with discretion
Prepare agendas, briefing materials, and talking points for meetings
Track follow-ups and ensure completion of key action items

Executive Leadership & Board Support

Provide administrative and coordination support to the Chief of Staff, Executive Team and Senior Leadership
Prepare agendas, materials, and presentations for SLT and board meetings
Take and distribute meeting minutes, capturing key decisions and action items
Track follow-ups and reinforce accountability across leadership
Support coordination of executive-level meetings and initiatives

Donor & Stakeholder Engagement Support

Support donor relations and external engagement efforts
Interface professionally with donors, board members, and key partners
Assist with donor stewardship activities, communications, and meeting coordination
Maintain and update donor data in CRM systems (e.g., Salesforce)
Prepare materials for fundraising campaigns and donor engagement

Project & Initiative Management / Special Projects

Support execution and tracking of organizational priorities and special initiatives
Monitor progress on key initiatives (ReBUILD LA, events, strategic projects)
Follow up with internal leaders on deliverables, timelines, and commitments
Facilitate cross-functional alignment and communication to move projects forward
Assist with planning and execution of special projects and events

SUMMARY OF JOB QUALIFICATIONS

3–5 years of experience supporting senior executives (C-suite preferred)
Strong organizational and time management skills with the ability to handle multiple priorities
Excellent written and verbal communication skills, including drafting correspondence and presentations
High level of discretion and ability to handle confidential information
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
Experience with CRM systems such as Salesforce (or similar) preferred
Ability to interact professionally with executives, board members, donors, and external stakeholders
Proven ability to manage complex calendars, prioritize competing demands, and anticipate executive needs
Experience supporting meetings, tracking action items, and coordinating projects
Ability to track projects, follow up on action items, and ensure accountability
Strong project coordination skills, with the ability to support cross-functional initiatives
Experience supporting events, special projects, or organizational initiatives
Nonprofit and/or board support experience preferred but not required

COMPENSATION

Pay Range: $31.25- $36.06

Exact offers will be determined based on job-related knowledge, skills, and experience. They range from entry to mid-level.

From versatile health perks to new career opportunities, check us out at: www.habitatla.org to learn more about our organization and the great work we do!

Habitat for Humanity is an Equal Opportunity Employer. We strongly encourage individuals from diverse backgrounds, including low-income communities, veterans, and formerly incarcerated individuals, to apply. We are committed to creating an inclusive work environment where all qualified candidates are considered, and we value the unique perspectives and experiences that each individual brings.

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