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Executive Assistant

OVERVIEW:

Merrick is actively seeking an experienced Executive Assistant (EA) to support our Executive Team. As a steadily growing, employee-owned company with over 1,000 employees across the U.S. and internationally, this is an exciting opportunity to join a collaborative and inclusive workplace where your contributions truly matter. This position is based at our Richmond, VA office.

Annual salary range for this position is $75,000 - $100,000. Base pay offered may vary depending on job-related knowledge, skills, and experience.

WHAT YOU'LL DO:

Manage a complex calendar, including scheduling meetings, booking travel, and coordinating reservations.
Organize logistics for meetings and events, catering, and room setup.
Support major business meetings such as monthly and quarterly update meetings.
Review and prioritize electronic mail, messages, and draft professional correspondence.
Plan and execute large-scale events (e.g., domestic and international roundtables, quarterly business retreats), including vendor coordination and guest management.
Manage shipping and mailing needs.
Prepare meeting materials such as agendas, presentations, name tags, and printed documents.
Submit expense reports and process invoices for business-related payments.
Maintain organized electronic filing systems.
Assist other departments and leaders with special projects and conference support as needed.
Support project managers with client correspondence and other project administration
Support business development personnel with marketing material management and organization

REQUIRED QUALIFICATIONS:

Minimum 5 years of experience supporting executives.
Minimum 3 years of experience with Microsoft Office Suite including Microsoft Teams.
Proven experience planning and managing corporate events for large organizations.
Strong written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Excellent time management and multitasking abilities.
Adaptable self-starter with emotional intelligence and strong problem-solving skills.
Ability to build relationships across departments demonstrating alignment with company values.
Demonstrated ability to handle confidential information with discretion and professionalism.
Must reside within 30 miles of Richmond, VA.
Must be authorized to work in the U.S. without sponsorship.
High school diploma or GED required.

DESIRED QUALIFICATIONS:

Proven ability to exercise sound judgment and proactively anticipate the needs of executive leadership.
Prior experience supervising staff or managing administrative teams.
Ability to learn project management software, such as Newforma and/or SpecsIntact

PERKS:

Employee Owned - all eligible U.S. employees have an Employee Stock Ownership Account.
Robust Employee Referral Program.
Annual performance and compensation reviews.
Professional Training and Development.
Employee Recognition Awards.
Peer Mentor Program
And Much More!

ADDITIONAL INFORMATION:

Apply online only. No e-mail, hard copy or third-party resumes accepted.
At Merrick, every resume is carefully reviewed by our team of experienced human recruiters—never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage.
Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO).
Merrick is an Equal Opportunity Employer, including disability/vets.
Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.

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