Executive Assistant

Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing daily administrative tasks, coordinating schedules, and ensuring smooth office operations. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help drive efficiency and professionalism across the organization. If you thrive in fast-paced environments and excel at multitasking, this is your chance to make a meaningful impact while developing your career in office management and administrative support.

Duties

• Provide comprehensive calendar management, scheduling meetings, appointments, and travel arrangements for executives
• Handle incoming calls using multi-line phone systems with professionalism and courtesy, directing inquiries appropriately
• Manage front desk responsibilities, greeting visitors and ensuring a welcoming environment
• Perform data entry, filing, and document proofreading to maintain accurate records and correspondence
• Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking
• Coordinate office supplies procurement, organize files, and oversee general office maintenance to ensure a productive workspace
• Offer exceptional customer service support by responding promptly to inquiries via phone or email in bilingual capacity if applicable

Qualifications

• Proven experience as an executive assistant, office manager, or in a similar administrative role with clerical experience
• Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Demonstrated phone etiquette and customer support skills across multi-line phone systems
• Bilingual abilities are highly desirable to assist diverse clients and team members
• Experience with office management tasks such as filing, proofreading, calendar management, and personal assistant duties preferred
• Knowledge of medical or dental receptionist procedures is a plus but not required

Join us to be an essential part of a vibrant team dedicated to excellence! We value energetic professionals who are eager to contribute their skills in office administration while supporting our mission of delivering outstanding service. This paid position offers opportunities for growth in office management, customer service, and administrative expertise.

Job Type: Part-time

Pay: $50,895.57 - $61,293.59 per year

Work Location: In person