Executive Assistant

Wellcare Pal is looking for a well-rounded Executive Assistant to assist in overseeing day-to-day operations for a motorcoach transportation company and ensuring a smooth workflow between all departments. This is an in-person position at our lot/office in East Los Angeles. The ideal candidate is someone who is a quick-learner and enjoys being active on their feet.

Job Schedule: Full-time and Part-time positions are available for this role.

• Part-time 7:00am-12:00pm M-F
• Full-time 7:00am-3:00pm M-F

Compensation: Starting range from $1,500-$3,000/month based on job schedule & experience. Compensation has room for negotiations if transitioning into full-time.

Job Duties and Responsibilities Include:

• Work closely with team director in ensuring company operations run smoothly
• Performing safety quality assurance inspections as-needed
• Assist in planning, booking, and scheduling for director/company events
• Assisting safety team in ensuring operations are adhering to DOT/CHP regulations
• Ensuring site is clean and well-maintained
• Source, order, and track bus and fleet parts from approved vendors.
• Maintain accurate inventory levels and ensure timely replenishment of critical parts.
• Verify pricing, process purchase orders, and reconcile invoices.
• Develop and maintain vendor relationships to secure competitive pricing and reliable supply.
• Coordinate with mechanics and maintenance staff to identify needed parts.
• Support dispatch operations by scheduling and assigning buses as needed.
• Communicate with drivers and maintenance teams to ensure smooth fleet operations.
• Keep accurate records of purchases, deliveries, and fleet service requests.
• Assisting the wider team in ad-hoc operational tasks across multiple departments

Qualifications:

• Looking for at least 3 years of administrative/personal assistant work experience
• Must be a team player!
• Must be able to follow-up closely on tasks & projects
• Organized, detailed, and on-time
• Able to lift up to 50 lbs
• Must be flexible on schedule
• Excellent written and verbal communication skills
• Energetic, outgoing, rigorous
• Ability to manage multiple tasks at once
• Have reliable transportation to East Los Angeles

Job Types: Full-time, Part-time

Pay: $1,500.00 - $3,000.00 per month

Benefits:

• Flexible schedule

Ability to Commute:

• Los Angeles, CA 90022 (Required)

Work Location: In person