Executive Assistant

Executive Assistant

Bessemer Investors (“BI”) is a New York-based investment firm focused on partnering with middle market businesses to support growth and enhance value creation. Bessemer differentiates itself by combining a long-term, flexible capital base with a team of experienced private equity professionals. For further information, please visit https://www.bessemerinvestors.com.

The Executive Assistant will provide seamless assistance to a small team of senior investment professionals in a fast-paced and dynamic environment. Operating on a day-to-day basis much like a traditional PE firm, the team at Bessemer Investors is actively investing and overseeing a growing portfolio of companies. This exceptional opportunity includes heavy calendar management, frequent/dynamic travel arranging, and the regular utilization of technology/systems. Among other traits, the ideal candidate will have outstanding attention to detail, operates with a sense of urgency, and is very comfortable multi-tasking.

Responsibilities:

• Effective calendar management
• Manage frequent and complex travel arrangements for team members
• Optimum screening of incoming communications and routing for action and follow-up
• Successfully communicate with both internal and external contacts including significant executive relationships
• Well-proofed standard correspondence and maintenance of certain administrative files
• Manage expense reports in Concur
• Establish effective working relationships with colleagues and external contacts
• Manage database (DealCloud) of contacts and interactions with intermediaries, executives, lenders and co-investors
• Assist with general day-to-day management of the office (order/manage supplies, etc.)
• Additional responsibilities, including preparing desktop research on topics pertinent to the investment activities of the firm, to be determined based on the aptitude of the candidate
• Additional responsibilities (to be determined based on the aptitude of the candidate) may include analyzing pricing/volume trends of team travel, maintaining BI's website in coordination with outside vendor, and preparing desktop research on topics pertinent to the investment activities of the firm
• Plan events such as the BI holiday party, dinners with portfolio company executives, team lunches/happy hours, and team offsites

Job Requirements:

• Bachelors Degree required
• 3+ years of Executive/Administrative Assistant experience directly supporting a senior executive and/or small team within a private or public sector firm/ organization. Experience in asset management (e.g., private equity, hedge funds) supporting an investment team preferred
• Proven ability to work well in and contribute to a team environment
• Excellent organization and communication skills with an emphasis on active listening
• Shows tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation
• Demonstrates ability to prioritize, anticipate needs, and manage multiple assignments in a fast-paced, dynamic environment to meet deadlines with efficiency and accuracy
• Has excellent attention to detail and executes responsibilities with a sense of urgency and follow-through

The base salary range for this position is $110,000 - $130,000 per year. This range reflects the minimum and maximum base salary we reasonably expect to pay for this role. In addition, this position may be eligible to participate in the relevant business unit's incentive compensation plan, and other compensation programs as applicable. Eligible employees may participate in a 401(k) program with a generous profit-sharing contribution, medical, prescription dental, and vision coverage; life insurance; disability coverage; paid holidays; vacation; and sick time, subject to plan terms and Company policies.