Executive Assistant

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Role Overview

We’re looking for a highly organized, proactive Executive Assistant to support day-to-day operations, keep our CEO aligned and focused, and help ensure our media team runs smoothly. This role sits at the center of the business by managing schedules, coordinating communication, supporting Media Specialists, and handling a wide range of operational tasks. You will be expected to take ownership, move quickly, and solve problems without needing constant direction.

Executive Support

• Manage CEO calendar, scheduling, and prioritization of meetings
• Coordinate internal and external meetings, calls, and follow-ups
• Prepare agendas, notes, and action items for key meetings
• Handle inbox support and assist with communication as needed

Operations and Office Management

• Oversee day-to-day office needs and organization
• Maintain internal systems, documents, and workflows
• Assist with vendor coordination, ordering, and logistics
• Ensure tasks and projects are tracked and completed on time

Team Support

• Support Media Specialists with equipment issue resolution
• Troubleshoot and escalate issues quickly when they arise
• Schedule training with Media Specialists and trainers
• Coordinate and join job interviews with Evan and manage candidates

Scheduling and Coordination

• Manage appointment scheduling across admin calendars Ensure clear communication between photographers and internal team

General and Miscellaneous Tasks

• Handle a wide range of administrative and operational tasks
• Jump in wherever needed to keep the business moving efficiently

What We’re Looking For

• Extremely organized and detail-oriented
• Strong sense of ownership and urgency
• Excellent communication skills (written and verbal)
• Ability to prioritize in a fast-paced environment
• Tech-savvy and comfortable learning new systems quickly
• Problem-solver who does not wait to be told what to do

Bonus Points

• Familiarity with Google Suite
• Experience in operations, logistics, or service-based businesses

Pay: $55,000.00 per year

Benefits:

• Paid time off

Work Location: In person