Executive Assistant

Executive Assistant (Remote / Part-Time)
Commitment: Part-time (10–30 hours/week, flexible)

About the Role

I operate a local service company located in Ballard, our main focus is residential and commercial packing and moving.

We’re a small, tight-knit team that cares deeply about doing great work, staying healthy, and treasuring this special life while we do it.

We’re excited to add a new position to our team! This role is ideal for someone who enjoys people, and the work and planning that goes into caring for clients and co-workers.

You’ll play a key role in client communication, estimates, and overall office coordination—while helping us build smarter, more automated processes.

What We’re Looking For
Must-Have Skills:

• Highly organized.
• Strong attention to detail.
• Excellent phone and email communication skills.
• Responsive and reliable.
• Able to present a professional appearance when needed.
• Problem-solving capabilities.
• Holds themself to a high standard.
• Employs effective organizational tools in their own life.
• Desire and ability to create templates and systems.
• Comfortable with (or excited to learn) AI tools and automation.

Bonus Points for:

• Bookkeeping experience
• Social Media Marketing experience
• A Karaoke master
• Comfort with packing and preparing artwork
• Operations Management experience

Personality

• Positive, team-oriented attitude.
• Trustworthy and respectful.
• Takes ownership and accountability (can address and fix mistakes).

What You’ll Do

• Handle client calls and maintain professional communications.
• Prepare and manage cost estimates.
• Follow up with clients to ensure our service met (and exceeded) expectations.
• Preparing and sending invoices.
• Serve as the hub for internal and external communication.
• Organize and maintain office systems, files, and workflows
• Manage contracts, forms, and deposits.
• Coordinate with our Bookkeeper regarding specific transactions.
• Help ensure compliance with regulatory requirements.
• Identify inefficiencies and build improved systems.
• Create and maintain automated processes (including AI tools where applicable).
• Ability to self manage and work independently once trained.

Work Environment - What to Expect

• Start or continue building a career with advancement potential. This position has room to grow - the next step is a full Office Manager.
• Build real world experience and transferable skills.
• Pay will start hourly (based on experience) - starting around $25 to $30 per hour, but once one has proved themselves bonuses and rate increases should be expected.
• Primarily remote (work from home).
• Upon starting you would use your own computer that you are comfortable with. Nearly all software required is accessed through a browser. (G-Suite, QB Online, etc.)
• It’s a big bonus to us if you’re comfortable with performing occasional in-person client-facing meetings (access to reliable transportation is ideal).
• Flexible schedule - working around school, family, or other work obligations is possible.
• Fun, supportive work environment

How to Apply

Please apply with your resume and a brief note on:

• A system you’ve improved, or a problem you’ve overcome in the past.
• Please include your favorite type of dessert and why.
• References! Co-worker, schoolmate, etc. - I would love to briefly chat with someone you’ve worked with.

Please Note:

• We are receiving overwhelming interest. Due to how important this role is we are not rushing into a decision. We are excited to hear from you! However responses may take some time.

Pay: $25.00 - $32.00 per hour

Expected hours: 10.0 – 30.0 per week

Benefits:

• Flexible schedule
• Referral program

Work Location: Hybrid remote in Seattle, WA 98107