Executive Assistant

We are one of the 22 group companies of Kibar Holding and started to operate in 1990 in Tuzla.

We are one of the global top 10 manufacturers and the largest sandwich panel producer in Turkey, Caspian Area and the Middle East exporting to more than 85 countries with our production facilities in Balıkesir, İskenderun, Jordan, United Kingdom and Azerbaijan.

We are looking for a Executive Assistant to join our team in our company, located in Tuzla.

Qualifications

• Graduated from undergraduate departments of universities,
• At least 3 years of Executive Assistant experience in corporate companies of General Manager or Deputy General Manager level,
• Able to use MS Office applications effectively,
• Able to think analytically, work dynamically, fluently and result-oriented,
• Paying attention to details, adopting meticulous, careful and well-organized working as a principal,
• Having planning and organizational skills, providing professional support for efficient and effective use of time,
• Strong communication level, able to act diplomatically, being the first contact between the General Manager with his business partners, company and external connections,
• Fluent in English.

Job Description

• To make the necessary organizations related to meetings, presentations and travels (hotel, flight, transfer, visa, passport reservations, meal organizations, etc.) of the GM and senior executives deemed appropriate by the GM.
• To ensure that the costs are kept at the lowest level by planning in advance as much as possible in organizations that require multiple participation such as fairs, conferences and workshops.
• Managing agenda, meeting, mail and telephone traffic,
• To provide the administrative support needed at the GM level at the highest level, to be aware of the need for confidentiality and restraint brought by this level, to fulfill its requirements.
• Finalizing presentations, reports and other necessary documents in corporate format professionally, and making them ready for distribution.
• Searching internet, data banks, external resources on the subjects that GM wants to investigate and reporting the findings in an effective & analytical way,
• Issues affecting daily employee motivation, being an observer and listener in the follow-up of taking actions, ensuring that the GM's level of knowledge is high.
• Taking notes in meetings, publishing when requested,
• To follow GM's vehicle maintenance-repair processes.
• Keeping the GM's contact list up to date.
• Registration and payment follow-up to the institutions of membership.
• Entries and follow-up of accounting (expense, advance, payment) transactions,
• Preparation of announcements by communicating with the agency,
• Preparation of the format and informing for the regular celebration of the birthdays of the employees and other key people requested by the GM,
• Making important day reminders, sending gifts.

WHAT WE OFFER

• With the BİZflex Flexible Benefits Program, the annual total amount of fringe benefits can be used throughout the year with gift certificates selected from different brands.
• BİZPlus Appreciation & Recognition Program, which provides instant appreciation of all kinds of achievements and performances that add value and make a difference
• Asım Kibar Mavi Damla Ödülleri, which we have implemented with the motto "Every successful project first starts with a drop of idea and spreads in waves" and with which we aim to achieve our Group's strategic goals, and to recognize and reward competence-based success.
• We Are Equal Program, where diversity and inclusion studies are carried out
• 14-day paternity leave so that our new fathers can spend more time on their responsibilities for their children.
• Birthday leave that we can use for 1 (one) day in the month we were born
• Mentoring Program for Parents and Soldiers for our colleagues who are parents and will go to the military to facilitate adaptation to business life in challenging roles assigned to genders
• Kibar Spor Şenlikleri that we organize every year online and physically in many branches
• Kibar Gönüllüleri, which brings together all the volunteering activities in Kibar Holding and Group Companies under one roof and aims to contribute more to the benefit of society
• Intra-group career opportunities with Geleceğimiz İçten Program
• BİZden Biri Program where we can make suggestions for career opportunities in our group
• Corporate discount opportunities from contracted brands throughout the year with BİZden Fırsatlar
• Employee Support Line, which provides free support/consultancy services on many different topics such as special medical advice, psychological support, legal and financial counseling for Kibar Group workers and their families.
• Opportunity to receive free support from specialist physicians in the branches of internal medicine, dietitian and physical therapy at the Health Center on certain days of the week with the Branch Medicine service.
• Private or Supplementary Health Insurance (Spouses and children are also covered by the insurance.)
• Cell phone and company line
• Service / Road allowance
• Dining Hall / Meal Card

We cooperate with our colleagues, candidates, and all internal/external partners in line with our employer branding motto “Stronger Together”. We consider that it is not a privilege to provide equal opportunities to all candidates who apply to our job adverts, regardless of race, religion, language, gender, color, national or social origin, sexual orientation, disability, political opinion, pregnancy or marital status. #StrongerTogether