Executive Assistant

About the Role We are seeking a highly organized, proactive Executive Assistant to support a C-level executive in a fast-paced, high-growth environment. This role is critical to keeping day-to-day operations running smoothly, ensuring priorities are managed, and helping leadership stay focused on high-impact work.

This is not a passive support role. We’re looking for someone who anticipates needs, takes ownership, and thrives under pressure.

Key Responsibilities

• Manage complex calendars for executives, including scheduling, prioritization, and conflict resolution
• Coordinate and book travel arrangements (flights, hotels, itineraries)
• Oversee and organize email inboxes, including drafting responses and flagging priorities
• Track, update, and maintain weekly KPIs and internal reporting dashboards
• Keep internal trackers, task lists, and projects up to date
• Act as a gatekeeper and point of coordination across teams
• Ensure follow-ups are completed and deadlines are met
• Support meeting preparation, agendas, and notes as needed
• Identify inefficiencies and proactively implement solutions

What We’re Looking For

• Experience supporting C-level executives or senior leadership
• Exceptional organizational and time management skills
• Strong attention to detail with the ability to manage multiple priorities simultaneously
• Ability to operate in a fast-paced, high-demand environment
• Strong written and verbal communication skills
• High level of discretion and professionalism
• Self-starter who takes initiative without needing constant direction
• Comfortable working with systems, trackers, and reporting tools

Preferred Qualifications

• Experience in operations, client services, or a similar business environment
• Familiarity with tools such as Google Workspace, Slack, Asana, or similar platforms
• Experience managing KPIs or performance tracking
• Bachelor’s Degree Preferred

Why This Role Matters This position plays a key role in supporting leadership and driving operational efficiency across the organization. The right person will have a direct impact on how effectively the business runs day-to-day.

Work Location: Remote