Executive Assistant

Job Summary
We are seeking a highly organized and proactive Executive Assistant to support the owner and ensure smooth daily operations within our dynamic office environment. This role offers an exciting opportunity to be the backbone of our administrative functions, providing essential support that enables executives to focus on strategic initiatives. The ideal candidate will demonstrate exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities efficiently. This paid position is perfect for someone eager to contribute to a fast-paced organization while honing their office management and administrative expertise.

Duties

• Manage complex calendars, schedule appointments, meetings, and travel arrangements with precision and efficiency
• Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Prepare, proofread, and organize correspondence, reports, presentations, and other documents ensuring accuracy and clarity
• Coordinate office supplies, equipment maintenance, and administrative resources to maintain an organized workspace
• Handle data entry tasks using Microsoft Office Suite, Google Workspace
• Assist with filing systems, document management, and confidential information handling in compliance with company policies
• Provide exceptional customer service support via phone or in person, addressing inquiries promptly and professionally

Requirements

• Proven experience in office management or administrative roles with clerical experience preferred
• Strong typing skills and computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, QuickBooks, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to support diverse client interactions
• Experience working as a receptionist or personal assistant is advantageous; familiarity with jewelry and/or manufacturing duties is a plus
• Exceptional phone etiquette and customer service skills to handle multi-line phone systems confidently
• Ability to manage calendar scheduling, coordinate meetings, and handle travel arrangements efficiently
• High level of professionalism with proofreading skills and attention to detail in all communications
• Strong time management skills combined with the ability to multitask seamlessly while maintaining accuracy

Join our team as an Executive Assistant where your organizational talents will make a meaningful impact! We value dedicated professionals who thrive on supporting leadership through effective office management and outstanding customer service. This role provides an excellent platform for growth within a vibrant organization committed to fostering your professional development.

Pay: $20.00 - $30.00 per hour

Work Location: In person