Executive Assistant

Job Summary

We are seeking a dynamic, highly organized and proactive Executive Assistant to join our team! In this role, you will provide comprehensive administrative support to the CEO and Vice President. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and can manage both professional and personal tasks with efficiency and professionalism. Your proactive approach, exceptional organizational skills, and ability to handle multiple tasks with precision will be key to your success.

Key Responsibilities

· Manage complex calendars, scheduling meetings, appointments, and travel

· Coordinate internal and external communications on behalf of the CEO & VP

· Handle confidential information with a high level of discretion

· Assist with event planning, meetings, and special projects

· Act as a gatekeeper, prioritizing requests and ensuring time is used effectively

· Support day-to-day administrative and operational needs

· Maintain organized filing systems—both physical and digital—and perform data entry tasks accurately using tools like Microsoft Office and Google Workspace

· Run occasional personal errands or handle personal scheduling as needed

Requirements

• Excellent computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), data entry, and basic bookkeeping software such as QuickBooks
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional phone etiquette
• Demonstrated attention to detail through proofreading documents and managing schedules accurately
• Ability to prioritize tasks effectively using time management techniques while maintaining professionalism under pressure
• High level of professionalism, discretion, and confidentiality

How to Apply:
Please submit your resume and a brief cover letter outlining your experience and why you’d be a great fit for this role.

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Ability to Commute:

• Fairfield, NJ 07004 (Preferred)

Work Location: In person