Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to the CEO of a growing, multi-location dermatology practice. This role supports a physician-executive and requires exceptional attention to detail, sound judgment, and the ability to manage both professional and limited personal administrative tasks with confidentiality and efficiency.

This position is ideal for someone who thrives in a fast-paced healthcare environment, anticipates needs, and brings calm, structure, and excellence to executive support.

Key Responsibilities

Executive & Business Support

• Manage CEO’s calendar, scheduling, travel, and meetings
• Coordinate internal and external meetings (providers, leadership, vendors, partners)
• Prepare agendas, briefing materials, and follow-ups
• Screen and prioritize emails, calls, and correspondence
• Assist with presentations, reports, and light document preparation
• Liaise with clinic leadership, staff, and external stakeholders

Operational & Administrative Support

• Track tasks, deadlines, and action items across multiple initiatives
• Assist with event coordination (meetings, retreats, conferences)
• Support onboarding logistics, credentialing reminders, or licensing deadlines (as needed)
• Maintain organized digital files and records

Personal / Ad Hoc Support

• Handle limited personal administrative tasks as requested (travel coordination, scheduling, reminders)
• Run occasional errands or special projects requiring trust and discretion

Qualifications

• 3+ years experience as an executive or personal assistant (healthcare preferred)
• Exceptional organizational, time-management, and communication skills
• High level of discretion and professionalism
• Strong written communication and attention to detail
• Ability to anticipate needs and work independently
• Comfortable managing competing priorities in a dynamic environment

Preferred Skills

• Experience supporting a physician, CEO, or healthcare executive
• Familiarity with HIPAA-compliant environments
• Proficiency in Google Workspace, Microsoft Office, and scheduling tools
• Calm under pressure with a solutions-oriented mindset

Why Join Us

• Work closely with a mission-driven physician leader
• Be part of a growing, respected dermatology organization
• Meaningful role with visibility and impact
• Competitive compensation based on experience

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person