Executive Assistant

EXECUTIVE ASSISTANT | Pittsburgh, PA | Full-Time | $55,000+ (commensurate with experience)

Are you the person who keeps everything running behind the scenes and thrives on it? We're looking for a sharp, trustworthy Executive Assistant to be the right hand to a busy owner running a portfolio of companies.

The role spans executive support, accounting, property management, and CRM — but here's the key: the work shifts with the seasons. Some months are heads-down on financials and property details; others are focused on coordination and logistics. You won't be doing everything at once. You'll be someone who can handle anything when it's needed.

WHAT YOU'LL DO

► Executive & Personal Support

Manage calendars, travel, and confidential correspondence. Handle the Owner's personal and business matters with the highest level of discretion.

► Accounting & Bookkeeping

AP/AR, invoicing, and financial management across multiple real estate entities, plus personal bookkeeping for the Owner. QuickBooks proficiency required.

► Property Management

Administrative coordination across multiple properties — files, insurance, maintenance scheduling, and documentation.

► CRM & Operations

Keep Zoho CRM accurate, triage incoming leads, and support other departments during peak storm season.

WHO WE'RE LOOKING FOR

✔ 5–7 years of administrative experience

✔ QuickBooks proficiency — required

✔ Background in real estate, property management, and accounting preferred

✔ Advanced Excel skills (formulas, pivot tables, filtering)

✔ Experience with Zoho CRM or similar platform a plus

✔ Impeccable discretion, integrity, and follow-through

✔ Flexible schedule, especially during peak winter/storm season

✔ Calm, organized, and solutions-oriented under pressure

COMPENSATION & BENEFITS

+$55,000+ (commensurate with experience)

+ Paid time off & paid holidays

+ Employer subsidized medical, dental, and vision for the employee

+ 401k

Equal Opportunity Employer

Pay: From $55,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What are your current salary requirements?

Experience:

• Administrative: 5 years (Required)
• QuickBooks: 3 years (Required)

Ability to Commute:

• Pittsburgh, PA 15233 (Required)

Work Location: In person